Automated Pre-Start Child File Audit Checklists
Scans pending child registration files for missing medical authorizations, un-signed liability waivers, or incomplete records before their first day of attendance.
Features · Tours, Waitlists & Registration
Child Care Admissions CRM & Waitlist Automation
Convert inquiries into enrolled families while protecting program occupancy. Automate website tour bookings, enforce pre-start child record uploads, and forecast and automatically fill classroom vacancies 30, 60, and 90+ days out based on child birthdates, new registrations, withdraws and room aging-up milestones.
- AI Capacity Forecasting
- Automated Online Tour Booking
- Digital E-Sign Packets
- 24-Hour File Audit Checks
Core features
From first inquiry to a full classroom
AI Smart Capacity Forecasting & Aging-Up Alerts
Projects classroom opening dates 30, 60, and 90+ days into the future by tracking student birthdates and room ratio limits. Eliminates unbuffered child space turnover loss by predicting transition dates well in advance.
Embedded Website Admissions CRM & Online Tour Booking
Embeds custom branded enrollment applications and tour booking forms onto center websites. Prospective parents book tours directly onto internal staff calendars, receiving automated reminders and follow-up customizable email sequences.
Leaving Pipeline Safeguards & Offboarding Warnings
Flags enrollment schedules nearing expiration without confirmed extension dates. Warns administrators weeks in advance so open spots are filled immediately from the waitlist priority queue.
Digital Registration Packets & E-Signatures
Collects digital registration agreements, emergency medical contacts, immunization records, and family profiles. Enforces required information prior to a child's first start date.
More Tours, Waitlists & Registration Features to Explore…
Also: Custom Onboarding & Offboarding Task Checklists · Multi-Location Transfer & Centralized Family Records
“We are completely digital and probably the best part is that we don’t have to rely on front office staff to ensure our programs stay full.”
— Corina Jeppesen, COO of Active Start Child Care
All-in-one child care management software & app
Check out more ChildFriendly Pro Features
Billing & Online Payments
Billing & Online Payments
Automate tuition, subsidies and NSF recovery with $0 in monthly software fees.
Bill families daily, weekly or monthly, split subsidies like CWELCC from parent copays, and collect by ACH or PAD with automatic NSF notices and tax receipts.
Explore Billing & Payments
Tours, Waitlists & Registration
Child Care Admissions CRM & Waitlist Automation
Keep every classroom full with online tours, paperless enrollment and waitlists.
Families move from web inquiry to tour, application and roster automatically, while age-transition forecasting shows where your next openings are.
Learn Registration Pipeline
Attendance & Digital Kiosk
Space-Based Attendance & Touchless Check-In
Track ratios and child locations in real time, room by room.
E-signed drop-offs and pick-ups keep live ratios across rooms, playground and transit, with alerts before limits are breached and allergy and custody flags on every roster.
Explore Attendance
Automation, Tracking & Reports
Digital Licensing Logs & Audit-Ready Reports
Replace clipboards and binders with automated compliance logs.
Immunization checks, CACFP claims, incident and illness logs, allergy alerts and e-signed medication records stay audit-ready without the paperwork.
Explore Automations
Staff Administration & Scheduling
Teacher Scheduling & Staff Compliance
Build ratio-compliant schedules, track credentials and sync timesheets to payroll.
Match shifts to child arrival times, clock in at the kiosk, export timecards to payroll and get warned before CPR or background checks expire.
Explore Staff Hub
Parent Communication & Engagement
Parent Communication & Family Portal
One app for daily updates, progress, billing and messaging.
Families get daily sheets, photos, progress reports and incident notices, pay tuition and message staff directly, with no phone tag or paper slips.
Explore Family App
Classroom & Learning Tools
Classroom Management & Learning Tools
Plan curriculum, track milestones and build digital portfolios.
Create or choose lesson plans, record observations against developmental milestones and share portfolios, progress reports and calendars with families.
Explore Curriculum
Accreditation Compliance
Industry-First Digital Accreditation Hub
Swap three-ring binders for a digital NECPA accreditation workflow.
Tag evidence against NECPA standards with date-stamped photos, then give assessors a secure link to review your portfolio remotely.
Explore Accreditation
AI & Smart Automation Features
ChildFriendly Pro AI Assistant
Turn quick notes into learning stories and polish family messages instantly.
Pilot drafts journal entries, learning stories and report cards from teacher notes, and refines or translates parent messages.
Explore AI Features
Onboarding & Easy Data Migration
Free, Fast, Careful Data Migration: Live in Days, Not Weeks
Switch from Procare, Lillio, Brightwheel, or your current system with zero setup fees, zero downtime, and dedicated coaching.
Your data is migrated, reviewed, and approved by you before go-live, handled end to end by a dedicated specialist. Most centers complete onboarding in 3–5 business days, with nothing rushed to hit a deadline.
Explore Migration
Platform Security & Setup
Enterprise Cloud Security & Data Privacy
Protect child and family records with Microsoft Azure encryption.
256-bit AES encryption, PCI-compliant payment processing and role-based permissions keep data secure and compliant with PIPEDA, FERPA and COPPA.
Explore Platform Security
Dedicated support
Immediate Help From People Who Know Child Care.
No ticketing queues. No generic responses. When you reach out, you connect directly with experienced operators who know how to resolve subsidy questions, ledger balances, and room ratios on the spot.
Frequently asked questions
Clear answers to common questions about ChildFriendly Pro’s Tours, Waitlists & Registration
Read more FAQsHow does ChildFriendly Pro predict vacant spaces months before they occur?
ChildFriendly Pro tracks child birthdates and classroom transition thresholds (e.g., aging up from infant to toddler room at 18–19 months) in real time. The system projects exact room openings 30, 60, and 90+ days ahead, allowing directors to invite waitlist applicants before a space sits empty and unbilled.
Can prospective parents book tours directly from our center's website?
Yes, ChildFriendly Pro provides customizable website tour widgets that sync directly with director calendars. Parents select available tour times, receive automated email confirmations, and are logged into the admissions CRM pipeline automatically.
How does the waitlist CRM convert applicants into active student records?
When a spot becomes available, directors click 'Convert to Enrolled' inside the admissions CRM. The system transfers the child's registration data, medical forms, and parent contact details directly into an active student profile.
What are Leaving Pipeline Safeguards and how do they protect operating margins?
Leaving Pipeline Safeguards monitor active student end-dates and unrenewed schedule terms. The platform flags children who are reaching age limits or schedule completions without confirmed extensions, giving directors advance warning to fill upcoming vacancies.
How does the system enforce mandatory document uploads before a child starts?
ChildFriendly Pro includes pre-start file audit checks that lock registration completeness. If a mandatory record (such as an immunization form or emergency contact) is missing, the system alerts administrators and prompts the parent via app notifications before the child's start date.
Can we collect non-refundable registration fees during online enrollment?
Yes, ChildFriendly Pro integrates online registration fee collection directly into digital enrollment forms. Parents enter payment details to submit their application, and the fee posts automatically to your center's merchant ledger.
Does the waitlist system support sibling priority rules?
Yes, ChildFriendly Pro allows directors to reorder the waitlist by bumping children in priority level.
How do parents update their contact or medical information after enrolling?
Parents log into their ChildFriendly mobile app or web portal to update emergency contacts, authorized pick-ups, or other applicable records. Updates submit directly to administrators for review and instantly update the child's active digital file.
Can directors customize digital registration agreement terms?
Yes, directors can create custom digital registration agreements with custom liability waivers, photo release clauses, and payment policies. Parents sign digitally on their phones using legally binding e-signature fields.
Is prospective family data in the admissions CRM kept private?
Yes, all applicant records, child health forms, and parent contact details are stored in encrypted cloud vaults adhering to PIPEDA and FERPA data privacy standards. Data is accessible only by authorized center staff.
Ready To Simplify Registration?
Create your free account or book a live demo to see how ChildFriendly Pro can streamline your enrolment process.