Room-to-Room Transit & Space Location Tracking
Tracks child movements as groups shift from home classrooms to playgrounds, gyms, or dining halls, maintaining accurate real-time location counts across facility spaces.
Features · Attendance & Digital Kiosk
Attendance & Real-Time Ratio Alerts
Replace paper sign-in sheets with hardware-free tablet kiosks and unique guardian PINs. Monitor real-time staff-to-child ratios across every classroom, display high-priority allergy and custody alerts, manage mobile bus transit rosters, and sync timestamps directly to billing rules.
- Contactless QR & PIN Sign-In
- Live Licensing Ratio Alerts
- Visual Medical & Allergy Badges
- Mobile Bus Rosters
Core features
Every room, every ratio, every child — live
Touchless Check-In Kiosk & Unique Parent PINs
Allows guardians to sign children in and out using unique security PINs or via staff directly signing in the child upon arrival. Automatically records exact timestamps for accurate billing and safety compliance.
Space-Based Real-Time Room Ratio Monitoring
Calculates live staff-to-child ratios in every classroom as check-ins occur. Visual status indicators alert directors instantly if a room approaches or exceeds legal licensing limits.
Visual Health Badges & Restriction Flags
Displays prominent color-coded badges on classroom attendance rosters for severe food allergies, medical conditions, and court-ordered pick-up restrictions, ensuring educator awareness.
School Transport & Live Mobile Driver Rosters
Provides van drivers with live mobile pickup and drop-off rosters. Parents submit attendance or transportation changes directly in their app, eliminating frantic afternoon phone calls.
More Attendance & Digital Kiosk Features to Explore…
Also: Emergency Headcount & Live Fire Drill Rosters
“Tracking attendance—even when teachers take children on walks—is completely seamless.”
— Jocelyn, Director of Kids Connect
All-in-one child care management software & app
Check out more ChildFriendly Pro Features
Billing & Online Payments
Billing & Online Payments
Automate tuition, subsidies and NSF recovery with $0 in monthly software fees.
Bill families daily, weekly or monthly, split subsidies like CWELCC from parent copays, and collect by ACH or PAD with automatic NSF notices and tax receipts.
Explore Billing & Payments
Tours, Waitlists & Registration
Child Care Admissions CRM & Waitlist Automation
Keep every classroom full with online tours, paperless enrollment and waitlists.
Families move from web inquiry to tour, application and roster automatically, while age-transition forecasting shows where your next openings are.
Learn Registration Pipeline
Attendance & Digital Kiosk
Space-Based Attendance & Touchless Check-In
Track ratios and child locations in real time, room by room.
E-signed drop-offs and pick-ups keep live ratios across rooms, playground and transit, with alerts before limits are breached and allergy and custody flags on every roster.
Explore Attendance
Automation, Tracking & Reports
Digital Licensing Logs & Audit-Ready Reports
Replace clipboards and binders with automated compliance logs.
Immunization checks, CACFP claims, incident and illness logs, allergy alerts and e-signed medication records stay audit-ready without the paperwork.
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Staff Administration & Scheduling
Teacher Scheduling & Staff Compliance
Build ratio-compliant schedules, track credentials and sync timesheets to payroll.
Match shifts to child arrival times, clock in at the kiosk, export timecards to payroll and get warned before CPR or background checks expire.
Explore Staff Hub
Parent Communication & Engagement
Parent Communication & Family Portal
One app for daily updates, progress, billing and messaging.
Families get daily sheets, photos, progress reports and incident notices, pay tuition and message staff directly, with no phone tag or paper slips.
Explore Family App
Classroom & Learning Tools
Classroom Management & Learning Tools
Plan curriculum, track milestones and build digital portfolios.
Create or choose lesson plans, record observations against developmental milestones and share portfolios, progress reports and calendars with families.
Explore Curriculum
Accreditation Compliance
Industry-First Digital Accreditation Hub
Swap three-ring binders for a digital NECPA accreditation workflow.
Tag evidence against NECPA standards with date-stamped photos, then give assessors a secure link to review your portfolio remotely.
Explore Accreditation
AI & Smart Automation Features
ChildFriendly Pro AI Assistant
Turn quick notes into learning stories and polish family messages instantly.
Pilot drafts journal entries, learning stories and report cards from teacher notes, and refines or translates parent messages.
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Onboarding & Easy Data Migration
Free, Fast, Careful Data Migration: Live in Days, Not Weeks
Switch from Procare, Lillio, Brightwheel, or your current system with zero setup fees, zero downtime, and dedicated coaching.
Your data is migrated, reviewed, and approved by you before go-live, handled end to end by a dedicated specialist. Most centers complete onboarding in 3–5 business days, with nothing rushed to hit a deadline.
Explore Migration
Platform Security & Setup
Enterprise Cloud Security & Data Privacy
Protect child and family records with Microsoft Azure encryption.
256-bit AES encryption, PCI-compliant payment processing and role-based permissions keep data secure and compliant with PIPEDA, FERPA and COPPA.
Explore Platform Security
Dedicated support
Immediate Help From People Who Know Child Care.
No ticketing queues. No generic responses. When you reach out, you connect directly with experienced operators who know how to resolve subsidy questions, ledger balances, and room ratios on the spot.
Frequently asked questions
Clear answers to common questions about ChildFriendly Pro’s Attendance & Digital Kiosk
Read more FAQsWhat hardware is required to run the ChildFriendly Pro attendance kiosk?
ChildFriendly Pro operates as a hardware-free cloud platform that runs on any standard iPad, Android tablet, smartphone, or web browser without requiring proprietary equipment. Centers simply download the app onto existing commercial tablets.
How does the system prevent staff-to-child ratio violations during drop-off?
ChildFriendly Pro's Space-Based Ratio Engine calculates live ratio percentages as children and teachers check into classrooms. If a room approaches maximum legal capacity, visual color-coded warnings alert directors instantly.
Can the attendance kiosk display medical allergy warnings to greeting staff?
Yes, children with severe food allergies, medical conditions, or pick-up restrictions display prominent color-coded visual badges directly on the kiosk and teacher rosters. Staff see vital health flags immediately.
How does the system handle attendance tracking during school bus pick-ups?
Drivers access live mobile transport rosters on cell phones or tablets, checking children off as they board and exit the vehicle with real-time GPS timestamps.
What happens if the center loses internet connection during morning check-in?
ChildFriendly Pro features offline attendance buffering that continues capturing timestamps locally on tablets during network outages. All records upload automatically once connectivity resumes.
Can authorized relatives check children out using their own PINs?
Yes, parents assign authorized pick-up relatives inside their app profile. When a relative enters, their photo displays for staff verification.
Does attendance data automatically integrate with billing ledgers?
Yes, check-in and check-out timestamps calculate actual hours present, triggering automated overtime or drop-in billing rules on family ledgers. This eliminates manual sign-in sheet calculations.
How does the system track children when they move to the playground or lunchroom?
Teachers execute room-to-room transit transfers on classroom tablets, shifting child profiles to new physical locations while preserving facility-wide counts. Location histories are logged for safety.
Can directors run historical attendance reports for state/provincial licensing audits?
Yes, administrators generate detailed digital attendance logs filtering by date range, classroom, child, or guardian signature. Reports export instantly to PDF or Excel formats.
Ready To Go Paperless At The Door?
Book a live demo to see touchless check-in and live ratio guardrails in action — or create your free account today.