Users · In-Home Child Care & Dayhomes
A complete management engine built for home educators: automate variable hourly billing, track attendance offline on any smartphone or tablet, manage home capacity, and communicate with families—with $0 monthly platform fees.
Highlights for In-Home Providers
Handle complex enrollment arrangements with flexible rate settings for full-time, part-time, and hourly drop-in care. Kiosk timestamps sync straight to family ledgers, automatically applying late-pickup fines and overtime charges without manual calculations.
Stay strictly compliant with home licensing limits. The space tracking engine calculates total capacity by factoring in enrolled children alongside your own children present in the home, alerting you before you hit age-tier thresholds or capacity caps.
Keep parents engaged with private real-time updates for meals, nap times, progress reporting, curriculum plans and classroom photos without sacrificing your personal time. At year-end, the platform automatically generates verified tax summary PDFs for parent download, eliminating paper receipts.
All-in-one child care management software & app
Billing & Online Payments
Automate tuition collection, government subsidies, and NSF failure recovery with $0 in monthly software fees.
ChildFriendly Pro processes family ledger billing across daily, weekly, and monthly cycles, automating subsidy splits for CWELCC and state child care assistance vouchers alongside parent copayments. The system executes ACH direct debits and pre-authorized debit (PAD) transactions, flags NSF rejections with automated collection notices, and generates digital child care tax receipts without per-transaction software surcharges.
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Tours, Waitlists & Registration
Keep every classroom at full capacity with automated tours, paperless enrollment, and waitlist tracking.
ChildFriendly Pro models center capacity across infant, toddler, preschool, and after-school rooms by tracking birthdates against age-transition thresholds, upcoming withdraws and new enrollments to keep classrooms full. The admissions pipeline eliminates paper forms by automating the entire enrollment sequence—transitioning families from initial web inquiry, scheduled tour, and digital application directly into the registered roster or priority waitlist with automated email updates at every step.
Learn Registration Pipeline
Attendance & Digital Kiosk
Enforce real-time room ratios and track child locations room-by-room across classrooms, playground and transit.
ChildFriendly Pro tracks classroom occupancy via time-stamped, e-signed guardian drop-offs and pick-ups. The system calculates real-time staff-to-child room ratios across rooms, playground and transit vehicles, issues alerts before licensing ratios are breached, and displays visual roster indicators for food allergies and legal custody pickup orders.
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Automation, Tracking & Reports
Replace clipboards and binders with automated licensing logs, CACFP claims, and customizable daily compliance workflows.
ChildFriendly Pro replaces physical center paperwork with a fully automated compliance hub. Beyond evaluating immunization records against state and provincial health mandates, the platform automates CACFP food program documentation, incident and illness logs, digital allergy alerts, and e-signed medication administration workflows—among dozens of daily operational tasks designed to keep centers audit-ready.
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Staff Administration & Scheduling
Build ratio-compliant shift schedules, track mandatory staff credentials, and sync timesheets to payroll.
ChildFriendly Pro simplifies child care workforce management by aligning staff schedules directly with real-time child arrival curves to prevent overstaffing while protecting mandatory teacher-to-child ratios. Beyond shift optimization, the platform centralizes digital timecards with direct payroll export, enforces kiosk-based punch-ins, and tracks CPR certifications, background checks, and professional development hours with automated renewal warnings before documentation expires.
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Parent Communication & Engagement
Connect families to daily classroom activities, progress milestones, billing, and direct center messaging.
The ChildFriendly Pro parent app centralizes daily family engagement into a unified hub, eliminating fragmented communications. Guardians receive real-time digital daily sheets, media updates, developmental progress reports, and incident notices alongside self-serve access to attendance records and tuition ledger payments. Two-way direct messaging and email broadcast tools include standardized message templates and multi-channel delivery to keep staff and families aligned without phone tag or paper slips.
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Classroom & Learning Tools
Customize curriculum, map developmental milestones, and build digital portfolios with shared classroom calendars.
ChildFriendly Pro equips educators to build custom, standards-aligned lesson plans or select from pre-loaded learning activities tailored to program goals. Teachers capture real-time classroom observations, tag developmental milestones, compile media-rich child portfolios, and generate formal progress reports for family conferences. Integrated classroom calendars, shared photo journals, learning documentation, and newsletters keep daily room schedules organized and curriculum progress accessible to parents.
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Accreditation Compliance
Replace physical three-ring binders with an integrated digital workflow for NECPA accreditation standards.
ChildFriendly Pro replaces heavy three-ring compliance binders with a digital self-assessment platform built around official NECPA accreditation standards. Staff tag and organize classroom observation evidence, curriculum plans, and educator credentials directly against accreditation rubrics. Uploaded documentation photos are automatically stamped with unalterable site IDs, room numbers, and dates, while secure, time-limited portal links let external assessors review complete evidence portfolios remotely.
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AI & Smart Automation Features
Turn brief teacher observations into framework-aligned learning stories and refine family messages instantly.
ChildFriendly Pro Pilot streamlines daily documentation by polishing parent emails and messages for tone, clarity, and professionalism while providing instant multi-language translation. The assistant transforms teacher field notes into detailed classroom journal entries, standards-aligned learning stories, and formal student report cards with minimal manual writing. Built strictly for early childhood privacy compliance, all child data, developmental records, and center communications operate inside isolated, secure environments that never train public AI models.
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Onboarding & Easy Data Migration
Switch from Procare, Lillio, Brightwheel, or your current system with zero setup fees, zero downtime, and dedicated coaching.
ChildFriendly Pro eliminates the friction of switching platforms with a full-service, 24-hour migration guarantee managed directly by dedicated data specialists. Our team extracts, cleans, and re-formats existing child rosters, guardian profiles, and family billing ledgers from legacy child care management systems or spreadsheets without disrupting daily operations. To ensure complete financial accuracy, ledgers are run in parallel prior to launch, while role-based video training modules quickly get directors, lead educators, and parents up to speed.
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Platform Security & Setup
Protect child and family records with enterprise Microsoft Azure encryption and strict regulatory compliance.
ChildFriendly Pro safeguards sensitive child care data through Microsoft Azure cloud infrastructure featuring 256-bit AES encryption at rest and in transit under a 99.9% uptime SLA. Tuition payments and bank accounts are protected within PCI DSS Level 1 certified vaults, ensuring zero local storage of raw financial details. Granular, role-based user permissions restrict document access to authorized personnel, maintaining compliance with PIPEDA, FERPA, and COPPA data privacy mandates backed by unalterable security audit logs.
Explore Platform Security
Keep learning. Keep growing.
For owners & directors
Practical operational strategy, licensing readiness, and financial sustainability for early learning leadership.
For educators & classroom staff
Hands-on teaching tools, environment inspiration, and child development strategies you can use tomorrow.
“It helps us keep track of attendance, milestones, report cards, fees and parent communication.”
— Debbie Rausch, Accounts Manager, Footprints For Learning Preschool
Yes, ChildFriendly Pro is built mobile-first, allowing single dayhome operators to manage attendance, meal logs, billing, and parent messaging entirely from a smartphone or tablet. No desktop computer is required.
Providers tap meal icons (Breakfast, AM Snack, Lunch, PM Snack) next to attending children during meal times. The system verifies meal patterns and generates monthly CACFP claim reports automatically.
ChildFriendly Pro tracks total enrolled children and age distribution (including provider's own young children under licensing age thresholds). Alerts warn providers if a new booking breaches local dayhome limits.
Yes, ChildFriendly Pro offers a $0 monthly subscription model with no setup or platform fees. In-home providers access enterprise features without impacting monthly home operating income.
Parents receive digital invoices on their smartphones and pay via bank debit (PAD/ACH) or credit card directly in the app. Receipts are generated instantly for parent tax records.
Yes, providers log napping times, diaper changes, and meal amounts with quick two-tap shortcuts on their mobile device. Parents view real-time updates on their app feed.
Emergency contact numbers, medical profiles, and authorized pickup lists are stored locally on the provider's phone for offline access during power outages. Information remains secure.
Yes, dayhome operators send digital registration links to prospective parents to collect registration fees and hold deposits online before start dates. Ledgers update automatically.
The system aggregates all cleared payments across the year into official end-of-year tax summary PDFs. Parents download statements directly from their app, eliminating manual paperwork for providers.
Providers create a $0 free account in under 3 minutes, adding children and billing rates immediately with our guided mobile setup wizard. Dayhome & Family Child Care Agencies
Create your free account or book a live demo to see how ChildFriendly Pro elevates program quality, empowers your team, and protects your bottom line through automated efficiency.
