Users · In-Home Agencies
Centralize home child care network governance: conduct digital consultant inspections, automate agency fee retention and provider disbursements, reconcile regional subsidies, and track educator credentials across all affiliated homes with $0 monthly platform fees.
Highlights for Dayhome Agencies
Equip agency consultants with digital on-site inspection forms for routine monitoring and unannounced visits. Coordinators document home safety walk-throughs, log corrective action plans, and capture provider sign-offs on the spot, creating a permanent, audit-ready licensing paper trail.
Simplify two-tiered agency accounting. Automatically collect parent tuition and government allocations, withhold your agency's administrative fee, and generate verified net earnings statements and direct payout files for every affiliated dayhome educator.
Reconcile complex multi-payer subsidies and parent co-pays in minutes instead of days. When regional agency disbursements differ from submitted claims, balance variances and adjust accounts with a single click, keeping both agency and provider ledgers balanced.
Protect your agency from regulatory liability. The central HR and provider compliance dashboard monitors first aid certifications, background checks, home liability insurance renewals, and required professional development clock-hours—triggering alerts 90, 60, and 30 days before credentials lapse.
All-in-one child care management software & app
Billing & Online Payments
Automate tuition collection, government subsidies, and NSF failure recovery with $0 in monthly software fees.
ChildFriendly Pro processes family ledger billing across daily, weekly, and monthly cycles, automating subsidy splits for CWELCC and state child care assistance vouchers alongside parent copayments. The system executes ACH direct debits and pre-authorized debit (PAD) transactions, flags NSF rejections with automated collection notices, and generates digital child care tax receipts without per-transaction software surcharges.
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Tours, Waitlists & Registration
Keep every classroom at full capacity with automated tours, paperless enrollment, and waitlist tracking.
ChildFriendly Pro models center capacity across infant, toddler, preschool, and after-school rooms by tracking birthdates against age-transition thresholds, upcoming withdraws and new enrollments to keep classrooms full. The admissions pipeline eliminates paper forms by automating the entire enrollment sequence—transitioning families from initial web inquiry, scheduled tour, and digital application directly into the registered roster or priority waitlist with automated email updates at every step.
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Attendance & Digital Kiosk
Enforce real-time room ratios and track child locations room-by-room across classrooms, playground and transit.
ChildFriendly Pro tracks classroom occupancy via time-stamped, e-signed guardian drop-offs and pick-ups. The system calculates real-time staff-to-child room ratios across rooms, playground and transit vehicles, issues alerts before licensing ratios are breached, and displays visual roster indicators for food allergies and legal custody pickup orders.
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Automation, Tracking & Reports
Replace clipboards and binders with automated licensing logs, CACFP claims, and customizable daily compliance workflows.
ChildFriendly Pro replaces physical center paperwork with a fully automated compliance hub. Beyond evaluating immunization records against state and provincial health mandates, the platform automates CACFP food program documentation, incident and illness logs, digital allergy alerts, and e-signed medication administration workflows—among dozens of daily operational tasks designed to keep centers audit-ready.
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Staff Administration & Scheduling
Build ratio-compliant shift schedules, track mandatory staff credentials, and sync timesheets to payroll.
ChildFriendly Pro simplifies child care workforce management by aligning staff schedules directly with real-time child arrival curves to prevent overstaffing while protecting mandatory teacher-to-child ratios. Beyond shift optimization, the platform centralizes digital timecards with direct payroll export, enforces kiosk-based punch-ins, and tracks CPR certifications, background checks, and professional development hours with automated renewal warnings before documentation expires.
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Parent Communication & Engagement
Connect families to daily classroom activities, progress milestones, billing, and direct center messaging.
The ChildFriendly Pro parent app centralizes daily family engagement into a unified hub, eliminating fragmented communications. Guardians receive real-time digital daily sheets, media updates, developmental progress reports, and incident notices alongside self-serve access to attendance records and tuition ledger payments. Two-way direct messaging and email broadcast tools include standardized message templates and multi-channel delivery to keep staff and families aligned without phone tag or paper slips.
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Classroom & Learning Tools
Customize curriculum, map developmental milestones, and build digital portfolios with shared classroom calendars.
ChildFriendly Pro equips educators to build custom, standards-aligned lesson plans or select from pre-loaded learning activities tailored to program goals. Teachers capture real-time classroom observations, tag developmental milestones, compile media-rich child portfolios, and generate formal progress reports for family conferences. Integrated classroom calendars, shared photo journals, learning documentation, and newsletters keep daily room schedules organized and curriculum progress accessible to parents.
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Accreditation Compliance
Replace physical three-ring binders with an integrated digital workflow for NECPA accreditation standards.
ChildFriendly Pro replaces heavy three-ring compliance binders with a digital self-assessment platform built around official NECPA accreditation standards. Staff tag and organize classroom observation evidence, curriculum plans, and educator credentials directly against accreditation rubrics. Uploaded documentation photos are automatically stamped with unalterable site IDs, room numbers, and dates, while secure, time-limited portal links let external assessors review complete evidence portfolios remotely.
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AI & Smart Automation Features
Turn brief teacher observations into framework-aligned learning stories and refine family messages instantly.
ChildFriendly Pro Pilot streamlines daily documentation by polishing parent emails and messages for tone, clarity, and professionalism while providing instant multi-language translation. The assistant transforms teacher field notes into detailed classroom journal entries, standards-aligned learning stories, and formal student report cards with minimal manual writing. Built strictly for early childhood privacy compliance, all child data, developmental records, and center communications operate inside isolated, secure environments that never train public AI models.
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Onboarding & Easy Data Migration
Switch from Procare, Lillio, Brightwheel, or your current system with zero setup fees, zero downtime, and dedicated coaching.
ChildFriendly Pro eliminates the friction of switching platforms with a full-service, 24-hour migration guarantee managed directly by dedicated data specialists. Our team extracts, cleans, and re-formats existing child rosters, guardian profiles, and family billing ledgers from legacy child care management systems or spreadsheets without disrupting daily operations. To ensure complete financial accuracy, ledgers are run in parallel prior to launch, while role-based video training modules quickly get directors, lead educators, and parents up to speed.
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Platform Security & Setup
Protect child and family records with enterprise Microsoft Azure encryption and strict regulatory compliance.
ChildFriendly Pro safeguards sensitive child care data through Microsoft Azure cloud infrastructure featuring 256-bit AES encryption at rest and in transit under a 99.9% uptime SLA. Tuition payments and bank accounts are protected within PCI DSS Level 1 certified vaults, ensuring zero local storage of raw financial details. Granular, role-based user permissions restrict document access to authorized personnel, maintaining compliance with PIPEDA, FERPA, and COPPA data privacy mandates backed by unalterable security audit logs.
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Keep learning. Keep growing.
For owners & directors
Practical operational strategy, licensing readiness, and financial sustainability for early learning leadership.
For educators & classroom staff
Hands-on teaching tools, environment inspiration, and child development strategies you can use tomorrow.
“ChildFriendly gave us total visibility into our capacity and waitlists in real time.”
— Corina Jeppesen, COO of Active Start Child Care
ChildFriendly Pro automates two-tiered agency financial management by splitting parent tuition, deducting agency administrative fees, and calculating net provider disbursements. Detailed Context: Agencies centrally collect parent tuition and regional subsidies via automated pre-authorized debit (PAD) or credit cards. The platform automatically calculates the agency’s configured administrative retention percentage or flat fee, updates family ledgers, and generates itemized net earnings statements and direct payout files for each affiliated dayhome educator.
Yes, agency consultants can complete custom digital safety inspection checklists and capture educator e-signatures directly on mobile tablets during home visits. Detailed Context: Consultants use the custom form builder to conduct scheduled or unannounced home monitoring inspections on any phone or tablet. The platform logs GPS and timestamps, records corrective action plans with attached photos, captures provider digital signatures, and applies digital record locking to preserve an immutable compliance paper trail for licensing reviews.
ChildFriendly Pro tracks real-time home capacity limits by calculating enrolled children alongside the provider’s own children based on birthdates and age thresholds. Detailed Context: Home licensing regulations mandate that an educator’s own young children count toward overall group ratios and infant/toddler capacity caps. The space-based ratio engine factors in provider children present in the home against active kiosk check-ins, triggering live visual alerts if an educator approaches or exceeds legal licensing limits.
ChildFriendly Pro features a dedicated subsidy settlement workflow that automates government fee-reduction calculations and balances agency payout variances in one click. Detailed Context: The billing engine separates parent co-pays from regional subsidy allocations (such as CWELCC, provincial grants, and voucher programs) directly on family ledgers. When government payout disbursements differ from submitted claims, the settlement engine flags underpayments or overpayments, allowing coordinators to balance variances across parent accounts or agency balances with a single click.
The centralized Expiries Dashboard monitors provider credentials, background clearances, and home liability insurance across the entire agency network, issuing proactive 90- , 60-, and 30-day alerts. Detailed Context: Coordinators maintain digital HR and provider files containing background checks, first aid certificates, vehicle insurance, and home liability policies. The platform flags upcoming expiration dates 90, 60, and 30 days in advance, prompting educators and consultants to upload renewed documentation before policies lapse and cause compliance violations.
ChildFriendly Pro operates on a $0 monthly software fee model by sustaining itself through standard payment processing rather than charging recurring platform or per-home software fees. Detailed Context: Agencies and affiliated providers access the complete suite of features— including digital check-in, billing, compliance forms, and CRM waitlists—without monthly subscription fees, setup fees, or user seat costs. Agencies can absorb standard transaction interchange rates or optionally pass them through to parents as a transparent convenience fee.
Yes, ChildFriendly Pro’s admissions CRM centralizes prospective family applications and routes them to nearby affiliated dayhomes based on quadrant, desired schedule, and child age. Detailed Context: Prospective parents submit digital enrollment applications and tour requests through an embedded agency website form. Agency administrators prioritize applications by location, age group, or schedule, and route matches directly into the active roster of an approved dayhome with vacant capacity.
Yes, ChildFriendly Pro automatically aggregates all cleared tuition payments across the calendar year into official tax summary PDFs for direct parent app download. Detailed Context: The financial engine tracks all settled parent payments and agency co-pays, compiling them into official annual tax statements (such as Form 2441, RL-24, or Canadian child care receipts). Parents download verified tax documents directly from their mobile app, eliminating end-of-year manual paper receipt requests for agency staff and home educators.
ChildFriendly Pro provides free 24-hour white-glove data migration that extracts, cleans, and imports all agency records with zero operational downtime. Detailed Context: A dedicated onboarding specialist extracts provider profiles, child rosters, immunization records, and account balances from legacy platforms or spreadsheets and imports them into ChildFriendly Pro within 24 hours. Parallel ledger testing runs during transition week to ensure accurate account balances and uninterrupted tuition billing cycles.
Create your free account or book a live demo to see how ChildFriendly Pro elevates program quality, empowers your team, and protects your bottom line through automated efficiency.
