Alternative Meal & Dietary Preference Kitchen Matrices
Generates daily kitchen prep reports detailing children with severe allergies, religious dietary rules, or vegetarian preferences across classrooms.
Features · Automation, Tracking & Reports
Child Care Compliance, Licensing & Audit Reports
Maintain continuous inspection readiness across every health, safety, and administrative workflow. Track immunization compliance across 5 status tiers, log point-of-service USDA CACFP meal counts, enforce two-staff digital medication sign-offs, and export locked, inspector-ready audit binders in seconds.
- 5-Tier Immunization Tracking
- USDA CACFP Reimbursement Logging
- Digital Medication Permissions
- Custom Drag-and-Drop Forms
Core features
Replace clipboards and binders with an audit-ready compliance hub
5-Tier Automated Immunization Compliance Flags
Monitors child vaccination schedules against state and provincial health mandates. Automatically categorizes records into 5 visual status tiers (Complete, Overdue, Due Soon, Exempt, Alternative Schedule) and prompts parents for updates.
USDA CACFP Food Program Reimbursement Logging
Logs daily meal counts (breakfast, morning snack, lunch, afternoon snack, dinner) by age group. Automates CACFP meal pattern verification and produces one- click monthly reimbursement claim reports.
Digital Medication Authorizations
Requires parents to submit digital medication administration requests with signed permissions. Teachers log dosage times on classroom tablets, capturing two-staff verification signatures for high-risk medications.
Custom Drag-and-Drop Form Builder & Export Engine
Enables administrators to design custom digital forms such as staff evaluations, cleaning checklists and facility maintenance. Reports export instantly to PDF or Excel formats.
More Automation, Tracking & Reports Features to Explore…
Also: “Reviewed Up To” record locking · Incident & illness reports with parent e-signatures · Daily cleaning & fire drill checklists
“The built-in reports are amazing for analyzing data... It simplifies the financial side of running a daycare, especially when it comes to government reporting.”
— Corina Jeppesen, COO of Active Start Child Care
All-in-one child care management software & app
Check out more ChildFriendly Pro Features
Billing & Online Payments
Billing & Online Payments
Automate tuition, subsidies and NSF recovery with $0 in monthly software fees.
Bill families daily, weekly or monthly, split subsidies like CWELCC from parent copays, and collect by ACH or PAD with automatic NSF notices and tax receipts.
Explore Billing & Payments
Tours, Waitlists & Registration
Child Care Admissions CRM & Waitlist Automation
Keep every classroom full with online tours, paperless enrollment and waitlists.
Families move from web inquiry to tour, application and roster automatically, while age-transition forecasting shows where your next openings are.
Learn Registration Pipeline
Attendance & Digital Kiosk
Space-Based Attendance & Touchless Check-In
Track ratios and child locations in real time, room by room.
E-signed drop-offs and pick-ups keep live ratios across rooms, playground and transit, with alerts before limits are breached and allergy and custody flags on every roster.
Explore Attendance
Automation, Tracking & Reports
Digital Licensing Logs & Audit-Ready Reports
Replace clipboards and binders with automated compliance logs.
Immunization checks, CACFP claims, incident and illness logs, allergy alerts and e-signed medication records stay audit-ready without the paperwork.
Explore Automations
Staff Administration & Scheduling
Teacher Scheduling & Staff Compliance
Build ratio-compliant schedules, track credentials and sync timesheets to payroll.
Match shifts to child arrival times, clock in at the kiosk, export timecards to payroll and get warned before CPR or background checks expire.
Explore Staff Hub
Parent Communication & Engagement
Parent Communication & Family Portal
One app for daily updates, progress, billing and messaging.
Families get daily sheets, photos, progress reports and incident notices, pay tuition and message staff directly, with no phone tag or paper slips.
Explore Family App
Classroom & Learning Tools
Classroom Management & Learning Tools
Plan curriculum, track milestones and build digital portfolios.
Create or choose lesson plans, record observations against developmental milestones and share portfolios, progress reports and calendars with families.
Explore Curriculum
Accreditation Compliance
Industry-First Digital Accreditation Hub
Swap three-ring binders for a digital NECPA accreditation workflow.
Tag evidence against NECPA standards with date-stamped photos, then give assessors a secure link to review your portfolio remotely.
Explore Accreditation
AI & Smart Automation Features
ChildFriendly Pro AI Assistant
Turn quick notes into learning stories and polish family messages instantly.
Pilot drafts journal entries, learning stories and report cards from teacher notes, and refines or translates parent messages.
Explore AI Features
Onboarding & Easy Data Migration
Free, Fast, Careful Data Migration: Live in Days, Not Weeks
Switch from Procare, Lillio, Brightwheel, or your current system with zero setup fees, zero downtime, and dedicated coaching.
Your data is migrated, reviewed, and approved by you before go-live, handled end to end by a dedicated specialist. Most centers complete onboarding in 3–5 business days, with nothing rushed to hit a deadline.
Explore Migration
Platform Security & Setup
Enterprise Cloud Security & Data Privacy
Protect child and family records with Microsoft Azure encryption.
256-bit AES encryption, PCI-compliant payment processing and role-based permissions keep data secure and compliant with PIPEDA, FERPA and COPPA.
Explore Platform Security
Dedicated support
Immediate Help From People Who Know Child Care.
No ticketing queues. No generic responses. When you reach out, you connect directly with experienced operators who know how to resolve subsidy questions, ledger balances, and room ratios on the spot.
Frequently asked questions
Clear answers to common questions about ChildFriendly Pro’s Automation, Tracking & Reports
Read more FAQsHow does the 5-tier immunization tracking system alert staff to overdue vaccines?
ChildFriendly Pro categorizes child vaccine files into 5 visual status tiers: Complete, Overdue, Due Soon, Exempt, or Alternative Schedule. Color-coded flags appear on child profiles, and automated app notifications prompt parents to upload updated booster records.
Does the software automate USDA CACFP meal reimbursement claim generation?
Yes, ChildFriendly Pro tracks point-of-service meal counts (breakfast, lunch, snacks) in real time against CACFP nutritional guidelines. The system auto-generates monthly reimbursement claim summaries formatted for state funding submission.
How are digital medication administration approvals authorized and logged?
Parents submit digital medication permissions in their app with dosage instructions. Teachers log administration times on classroom tablets, requiring a second staff member's digital signature for high-risk medications.
Can directors create custom digital forms?
Yes, the custom drag-and-drop form builder allows administrators to custom checklists or other forms, and maintenance logs. Forms capture digital parent signatures if applicable.
How does the system notify kitchen staff about child food allergies?
The platform generates daily kitchen dietary matrices detailing food allergies, medical restrictions, and religious diet rules for every classroom. Kitchen staff receive updated prep lists automatically.
What is 'Reviewed Up To' record locking and why is it important during audits?
The 'Reviewed Up To' feature locks historical cleaning and safety logs up to a specific date confirmed by an auditor. This prevents accidental edits or data corruption after records are approved.
Can we export compliance records for state licensing inspectors in 1 click?
Yes, administrators export complete compliance dossiers—including ratio logs, incident or medical logs, staff credentials, and child health records—as formatted PDF or Excel files in seconds.
How long are archived student health and financial records retained?
ChildFriendly Pro retains archived child and billing records in secure cloud vaults. Files remain searchable by administrators.
Can multi-site directors compare compliance scores across locations?
Yes, multi-site executive dashboards aggregate compliance scores, ratio warnings, immunization completion rates, and financial ledger health across all locations in one view.
Ready To Be Inspection-Ready Every Day?
Book a compliance tour to see 5-tier immunization tracking, digital medication logs, and 1-click audit exports live.