Resources · Free templates
66 printable templates for lesson planning, child progress, staff and families — free to download, built by operators who run real centers.
Administration
A one-page accident and incident report to complete in ink: what happened, where, how many children were in the room, where staff were, first aid given and follow-up, with lines for parent notification and director and parent signatures.
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A four-page directory of professional development options for Alberta child care operators and educators
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A ten-page self-audit binder for licensed Alberta child care centers
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A three-page self-evaluation educators complete before the annual review: they score themselves from 1 to 4 across three categories, add comments, and answer seven discussion questions to talk through with the director.
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A monthly bathroom cleaning record: five weekly pages of daily tasks with a Monday-to-Friday check column for each, plus a page of weekly deep-clean tasks tracked across weeks 1 to 5.
View & downloadChild Development & Programming
A set of three downloads on supporting children with additional support needs: a four-page Participant Takeaway Guide covering prevention, a 4-step de-escalation model, post-incident steps, ABC documentation and family communication; a three-page set of De-Escalation Scripts for toddlers and preschoolers; and a one-page image of a Director-Only Leadership Toolkit.
View & downloadFamily Engagement
A one-page newsletter design you edit in Canva, with blocks for this month’s learning, news, important dates, a photo and reminders
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A one-page child care educator job posting you edit in Canva, with placeholders for your center and program name, a candidate description, key responsibilities, benefits and how to apply
View & downloadChild Development & Programming
A seven-page preschool circle time planner: a suggested 20–35 minute daily flow, a Monday-to-Friday activity planner, song and calendar routines, a weather and feelings check-in, and a bank of literacy, math, science, creative and SEL activities to rotate through.
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A one-page Lunch & Learn checklist for leaders, in three blocks
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A one-month cleaning tracker for shared spaces, with daily, weekly and monthly task rows in a check-off grid and a box for maintenance needs and comments
View & downloadChild Development & Programming
An 18-page participant guide from the Community Helpers Learning Lab
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A one-page tick-box checklist that helps educators communicate consistently with families: what to review before the day starts, what to capture during the day, and how to handle the conversation at pickup.
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A two-page worksheet that turns a training session into three actions for the month, each with a deadline and an accountability partner
View & downloadChild Development & Programming
A three-page sample policy describing how a child care center meets children’s social, physical, intellectual, creative, emotional and spiritual or self-concept needs, with a short bulleted list of practices under each heading.
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A two-page Lunch & Learn worksheet for preparing a hard conversation
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An editable Canva job posting for an Assistant Director / Director role
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A five-page room observation record for directors: 39 numbered monthly checks, 32 lettered weekly checks with four observation columns, and three pages of dated notes
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Three one-page prompt cards
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A four-page emergency evacuation and disaster drill log: facility details, a typical drill schedule, an annual tracker for monthly fire drills, severe weather and lockdown drills, and a drill record page to copy for every drill.
View & downloadChild Development & Programming
Three A4 pages of printable photo flashcards
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A one-page ‘feelings thermometer’ poster with four colour zones
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A one-page colour-coded chart that gives children a shared language for how they feel
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A 12-page kit that introduces three sets of editable templates for writing to families
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A two-page sample fee policy for a daycare, covering the payment schedule and late fees, part-time care, pre-authorized debit, notice for withdrawal and fee increases, vacation, failed payments, late pick-up and summer out-of-school care
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Three Lunch & Learn PDFs for a new hire’s first month: a 30-Day New Employee Roadmap with a weekly checklist for each of four weeks, a Daily Check-In Coaching Card with five questions for a five-minute conversation, and a New Employee Survival Guide to hand to the new staff member.
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A one-page receiving checklist for food deliveries
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A three-page sample child guidance policy built on a positive, non-punitive approach: the objective and philosophy, the environment, ten prevention strategies, sixteen intervention strategies with example phrases, caregivers’ responsibilities and a list of prohibited practices.
View & downloadChild Development & Programming
A two-page Lunch & Learn resource on writing mealtime notes that say more than “ate lunch”
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A simple sign-in and sign-out log with columns for date, student name, time in, time out, total hours and initials
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A one-page hours log for a single employee: date, start time, lunch, finish time, regular and other hours for each day, with total hours, rate per hour and total pay at the bottom.
View & downloadChild Development & Programming
An 11-page educator guide to three play-based classroom experiences: Scoop, Pour & Explore (sensory play and early math), Paint, Roll & Create (process art) and The Sticky Art Wall (fine motor and visual planning)
View & downloadChild Development & Programming
A one-page lesson plan with boxes for grade, subject, date and lesson title, then objective, skills, materials, activities, assessment and references
View & downloadChild Development & Programming
A three-page Lunch & Learn resource that walks through seven common mealtime behaviours
View & downloadStaff Management
A two-page Lunch & Learn worksheet, subtitled ‘Building Ownership Within Your Team’, that walks a child care leader through four steps: finding work that could be shared, matching it to a staff member’s strengths, defining the role and planning the support and check-ins.
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An editable one-page Canva design for a monthly update to parents from your classroom: a title and date, one large photo, a highlights blurb, four small photos and two caption blocks
View & downloadChild Development & Programming
A 14-page Learning Lab guide for three movement activities: Sound & Movement Exploration, Ribbon & Movement Art and Obstacle Course Builders
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A five-page educator guide titled “Wild & Wonder: Exploring, Creating and Building with Nature”
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A seven-page educator guide to three nature-themed activities: Nature Discovery Bins (Explore), Nature Mark Making (Create) and Loose Parts Nature Construction (Build)
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A two-page quick reference for educators from the ChildFriendly Lunch & Learn series
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A two-page quick reference for writing observations of children’s learning
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Twenty interview questions for hiring a child care office administrator, with lines under each one for your notes
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A short guide for owners and directors on elevating child care environments
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A month of playground checks in one printable set: a daily Monday-to-Friday checklist for each of five weeks, plus weekly and monthly responsibilities and a list of general safety reminders.
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A short tick-box checklist for putting your parent contract and family handbook into practice: what to do at enrollment, at the annual update, and in staff training.
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A 12-page parent handbook template in Canva: a cover, a contents page, a welcome letter, eight numbered policy sections and a closing acknowledgment page
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An eight-page toolkit, subtitled the “Setting Educators Up for Success” Toolkit, for planning an annual professional development day and the follow-up after it
View & downloadChild Development & Programming
A two-page progress report for preschool and pre-kindergarten children
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A 12-page Lunch & Learn toolkit on ‘Risk, Compliance & Regulatory Best Practices’ with eight numbered tools for owners and directors: a Monthly Compliance Self-Audit, an Incident & Complaint Response Flow, a Leadership Risk Review, a training-gap check, a coaching card, a responsibility matrix, a 90-day action plan and a documentation self-check, plus a ‘Your Next 30 Days’ checklist
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A three-page medication form titled “General Medication Administration”: a parent/guardian section covering the medication, dosage, dates and previous use, a sign-off page with times, purpose and instructions, and a staff log for each dose given.
View & downloadAdministration
Three pages of short daily compliance tools for child care leaders and staff: an active supervision self-audit, an attendance accuracy checklist, a “2-Minute Walkthrough” script for supervisors and a “Red Flag Radar” list of risks to watch for each day.
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Twenty interview questions for hiring room educators, with lined space for your notes
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A monthly cleaning and safety checklist for one room, with a box for each week (1–5) beside every task
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Five common but tricky situations with families
View & downloadChild Development & Programming
A nine-page preschool sensory bin planner and material safety checklist: plan the bin, check fillers for choking, allergen, toxicity and hygiene risks, link play to learning metrics, record each child’s progress and sign off at cleanup.
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A two-page Lunch & Learn worksheet headed ‘Your 30-Day Spring Reset Plan’
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A one-page Employee Concern/Complaint Form: the employee describes the concern, how it has affected their work and what the company could do about it, and the office records the date received, the action plan and the director’s signature.
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A one-page checklist of 11 practical things a center can do for staff wellness, grouped under micro-moments of rest, a team gratitude board, professional growth plans and additional tips.
View & downloadChild Development & Programming
Two PDFs from the Storytelling, Imagination & Dramatic Play Learning Lab
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A one-page Lunch & Learn sheet for leaders to read ‘Before Sending The Email, Holding The Meeting, or Having The Conversation’
View & downloadChild Development & Programming
Nine pages of water and weather activities built on Explore, Create and Build: a Weather Investigation Station, a Water & Weather Art Studio and a Water Works Challenge
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A two-page handout to send home during a water and weather theme
View & downloadChild Development & Programming
Plan a week of breakfasts, lunches and snacks on one page, with a highlighted column for each day’s vegetarian option, so the kitchen, the classroom and the families all see the same menu.
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A three-page Lunch & Learn guide, subtitled ‘How to Make 10 Minutes Actually Work’, with scripts for short weekly coaching conversations: how to open, surface challenges, coach without taking over, build independence, set one weekly focus and close, plus common mistakes and a worked example.
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A one-page Lunch & Learn sheet, subtitled ‘Simple Coaching Conversations That Build Confidence’, for recording a short weekly conversation with one staff member
View & downloadFamily Engagement
An editable Canva welcome letter for new families, with a welcome message about your program, what happens on the first day and what to bring
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