Digital Timecard Clock-In
Captures digital staff clock-ins via tablet kiosk. Automatically calculates regular hours, overtime, and break durations, ready to export for payroll.
Features · Staff Administration & Scheduling
AI-Driven Staff Scheduling & HR Management
Align educator shifts directly with child arrival heatmaps, trimming 10 to 15 unneeded payroll hours weekly while maintaining ratio compliance. Automate 90-60-30 day credential expiry warnings, log provincial or state wage enhancement grants, and export verified digital timecards straight to payroll.
- AI Arrival Heatmap Scheduling
- Automated Ratio Protection
- 90-60-30 Day Expiry Alerts
- 1-Click Payroll Exports
Core features
Schedules built on real arrival curves, not guesswork
AI Smart Scheduling Around Child Arrival Heatmaps
Analyzes historic child sign-in timestamps to construct optimized shift schedules. Staggers teacher start and end times to match peak child density, saving 10 to 15 labor hours per week in unnecessary payroll.
Real-Time Staff-to-Child Ratio Guardrails & Floater Balancing
Evaluates total child coverage across classrooms before approving shift swaps or time-off requests. Recommends floating staff assignments to cover lunch breaks and teacher planning periods without ratio breaks.
Automated Expiries Tracking Dashboard
Monitors staff CPR certs, first aid training, criminal background checks, and annual ECE professional development clock-hours. Sends proactive alerts 90, 60, and 30 days before credentials expire.
Task-Based ECE Wage Top-Up & Grant Allocation Logging
Tracks hours worked by qualified ECE staff under government wage enhancement grants (e.g., Canadian Provincial ECE Wage Top-Ups), producing itemized payroll grant allocation reports.
More Staff Administration & Scheduling Features to Explore…
Also: Payroll-Ready Timecard Exports · Multi-Location Floater & Cross-Center Staff Sharing
“Our staff scheduling is significantly more efficient now too, as we can easily see where staff are at all times.”
— Corina Jeppesen, COO, Active Start Child Care
All-in-one child care management software & app
Check out more ChildFriendly Pro Features
Billing & Online Payments
Billing & Online Payments
Automate tuition, subsidies and NSF recovery with $0 in monthly software fees.
Bill families daily, weekly or monthly, split subsidies like CWELCC from parent copays, and collect by ACH or PAD with automatic NSF notices and tax receipts.
Explore Billing & Payments
Tours, Waitlists & Registration
Child Care Admissions CRM & Waitlist Automation
Keep every classroom full with online tours, paperless enrollment and waitlists.
Families move from web inquiry to tour, application and roster automatically, while age-transition forecasting shows where your next openings are.
Learn Registration Pipeline
Attendance & Digital Kiosk
Space-Based Attendance & Touchless Check-In
Track ratios and child locations in real time, room by room.
E-signed drop-offs and pick-ups keep live ratios across rooms, playground and transit, with alerts before limits are breached and allergy and custody flags on every roster.
Explore Attendance
Automation, Tracking & Reports
Digital Licensing Logs & Audit-Ready Reports
Replace clipboards and binders with automated compliance logs.
Immunization checks, CACFP claims, incident and illness logs, allergy alerts and e-signed medication records stay audit-ready without the paperwork.
Explore Automations
Staff Administration & Scheduling
Teacher Scheduling & Staff Compliance
Build ratio-compliant schedules, track credentials and sync timesheets to payroll.
Match shifts to child arrival times, clock in at the kiosk, export timecards to payroll and get warned before CPR or background checks expire.
Explore Staff Hub
Parent Communication & Engagement
Parent Communication & Family Portal
One app for daily updates, progress, billing and messaging.
Families get daily sheets, photos, progress reports and incident notices, pay tuition and message staff directly, with no phone tag or paper slips.
Explore Family App
Classroom & Learning Tools
Classroom Management & Learning Tools
Plan curriculum, track milestones and build digital portfolios.
Create or choose lesson plans, record observations against developmental milestones and share portfolios, progress reports and calendars with families.
Explore Curriculum
Accreditation Compliance
Industry-First Digital Accreditation Hub
Swap three-ring binders for a digital NECPA accreditation workflow.
Tag evidence against NECPA standards with date-stamped photos, then give assessors a secure link to review your portfolio remotely.
Explore Accreditation
AI & Smart Automation Features
ChildFriendly Pro AI Assistant
Turn quick notes into learning stories and polish family messages instantly.
Pilot drafts journal entries, learning stories and report cards from teacher notes, and refines or translates parent messages.
Explore AI Features
Onboarding & Easy Data Migration
Free, Fast, Careful Data Migration: Live in Days, Not Weeks
Switch from Procare, Lillio, Brightwheel, or your current system with zero setup fees, zero downtime, and dedicated coaching.
Your data is migrated, reviewed, and approved by you before go-live, handled end to end by a dedicated specialist. Most centers complete onboarding in 3–5 business days, with nothing rushed to hit a deadline.
Explore Migration
Platform Security & Setup
Enterprise Cloud Security & Data Privacy
Protect child and family records with Microsoft Azure encryption.
256-bit AES encryption, PCI-compliant payment processing and role-based permissions keep data secure and compliant with PIPEDA, FERPA and COPPA.
Explore Platform Security
Dedicated support
Immediate Help From People Who Know Child Care.
No ticketing queues. No generic responses. When you reach out, you connect directly with experienced operators who know how to resolve subsidy questions, ledger balances, and room ratios on the spot.
Frequently asked questions
Clear answers to common questions about ChildFriendly Pro’s Staff Administration & Scheduling
Read more FAQsHow does AI scheduling save 10 to 15 labor hours a week in unnecessary payroll?
ChildFriendly Pro analyzes historic child sign-in and sign-out heatmaps. Rather than assigning static 8- hour blocks, the system staggers teacher shift start times to match actual child density, eliminating overstaffed early morning and late afternoon hours.
How do staff credential expiry alerts prevent licensing citations?
The Expiries Dashboard monitors staff CPR, first aid, background checks, and ECE credit hours. Automatic notifications trigger 90, 60, and 30 days before expiration, prompting teachers and directors to upload renewed credentials before cards expire.
Does the scheduling system prevent staff-to-child ratio violations during shift swaps?
Yes, before approving a shift swap or PTO request, the system runs a ratio simulation across affected classrooms. If a swap creates a coverage gap, the platform blocks the approval and recommends floater coverage.
How does ChildFriendly Pro track provincial ECE wage top-ups and grant enhancements?
The timecard engine logs exact hours worked by qualified ECE staff, separating base wages from provincial/state wage top-up grants for clear payroll reporting.
Does the staff kiosk automatically track unpaid lunch breaks and rest periods?
Yes, staff clock out for breaks at the tablet kiosk or mobile app. The system logs exact break durations and enforces mandatory rest period rules based on labor law standards.
Can directors save recurring weekly schedules as master templates?
Yes, administrators save optimized weekly schedules as master templates, deploying them across future weeks in 1 click while adjusting for approved time-off.
How does ChildFriendly Pro get timecard data into payroll?
Approved timecard summaries, including regular hours, overtime, and break deductions, export as files for your payroll provider. ChildFriendly Pro does not sync live with payroll systems.
Is employee HR data kept secure and compliant with privacy laws?
Yes, all staff HR files, background clearances, and payroll records are stored in encrypted cloud vaults with strict role-based access controls.
Ready To Cut Unneeded Payroll Hours?
See AI shift scheduling, ratio guardrails and the expiries dashboard live — or create your free account today.