Live Human Support Chat
Provides administrators and educators with instant access to live ECE support specialists via in-app chat.
Features · Onboarding & Easy Data Migration
White-Glove Data Migration & Center Onboarding
Switch child care management platforms without operational downtime or lost family records. Our dedicated migration specialists extract, clean, and import ledgers, child rosters, and staff files from legacy software within 24 hours—backed by parallel ledger testing, 1-on-1 coaching, and $0 setup fees.
- Free 24-Hour Migration Guarantee
- $0 Setup & Implementation Fees
- Dedicated 1-on-1 ECE Coach
- Zero Downtime Parallel Testing
Core features
Switch in 24 hours — with a human beside you
Free 24-Hour White-Glove Data Migration Guarantee
Our dedicated migration specialists extract, clean, and re-format family ledgers, student profiles, and staff files from your legacy platform, importing them into ChildFriendly Pro within 24 hours.
$0 Setup Fees & 1-on-1 Onboarding Coaching
Eliminates high setup and implementation fees. Every center is paired with a dedicated ECE Onboarding Specialist who guides admins through platform setup, payment gateway routing, and staff training.
Role-Based Video Training Academy for Admins & Educators
Provides short, self-paced video training courses tailored specifically for Directors, Teachers, Kitchen Staff, and Parents.
Parallel Ledger Testing & Zero Downtime Transition
Runs legacy and new billing ledgers in parallel during transition week to verify account balances, guaranteeing zero missed tuition cycles or operational disruption during switch-over.
More Onboarding & Easy Data Migration Features to Explore…
Also: Historical balances & ledger summaries preserved for past tax years
“Our dedicated onboarding team imports family ledgers and emergency contacts with zero system downtime.”
— ChildFriendly Pro · Migration guarantee
All-in-one child care management software & app
Check out more ChildFriendly Pro Features
Billing & Online Payments
Billing & Online Payments
Automate tuition collection, government subsidies, and NSF failure recovery with $0 in monthly software fees.
ChildFriendly Pro processes family ledger billing across daily, weekly, and monthly cycles, automating subsidy splits for CWELCC and state child care assistance vouchers alongside parent copayments. The system executes ACH direct debits and pre-authorized debit (PAD) transactions, flags NSF rejections with automated collection notices, and generates digital child care tax receipts without per-transaction software surcharges.
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Tours, Waitlists & Registration
Child Care Admissions CRM & Waitlist Automation
Keep every classroom at full capacity with automated tours, paperless enrollment, and waitlist tracking.
ChildFriendly Pro models center capacity across infant, toddler, preschool, and after-school rooms by tracking birthdates against age-transition thresholds, upcoming withdraws and new enrollments to keep classrooms full. The admissions pipeline eliminates paper forms by automating the entire enrollment sequence—transitioning families from initial web inquiry, scheduled tour, and digital application directly into the registered roster or priority waitlist with automated email updates at every step.
Learn Registration Pipeline
Attendance & Digital Kiosk
Space-Based Attendance & Touchless Check-In
Enforce real-time room ratios and track child locations room-by-room across classrooms, playground and transit.
ChildFriendly Pro tracks classroom occupancy via time-stamped, e-signed guardian drop-offs and pick-ups. The system calculates real-time staff-to-child room ratios across rooms, playground and transit vehicles, issues alerts before licensing ratios are breached, and displays visual roster indicators for food allergies and legal custody pickup orders.
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Automation, Tracking & Reports
Digital Licensing Logs & Audit-Ready Reports
Replace clipboards and binders with automated licensing logs, CACFP claims, and customizable daily compliance workflows.
ChildFriendly Pro replaces physical center paperwork with a fully automated compliance hub. Beyond evaluating immunization records against state and provincial health mandates, the platform automates CACFP food program documentation, incident and illness logs, digital allergy alerts, and e-signed medication administration workflows—among dozens of daily operational tasks designed to keep centers audit-ready.
Explore Automations
Staff Administration & Scheduling
Teacher Scheduling & Staff Compliance
Build ratio-compliant shift schedules, track mandatory staff credentials, and sync timesheets to payroll.
ChildFriendly Pro simplifies child care workforce management by aligning staff schedules directly with real-time child arrival curves to prevent overstaffing while protecting mandatory teacher-to-child ratios. Beyond shift optimization, the platform centralizes digital timecards with direct payroll export, enforces kiosk-based punch-ins, and tracks CPR certifications, background checks, and professional development hours with automated renewal warnings before documentation expires.
Explore Staff Hub
Parent Communication & Engagement
Parent Communication & Family Portal
Connect families to daily classroom activities, progress milestones, billing, and direct center messaging.
The ChildFriendly Pro parent app centralizes daily family engagement into a unified hub, eliminating fragmented communications. Guardians receive real-time digital daily sheets, media updates, developmental progress reports, and incident notices alongside self-serve access to attendance records and tuition ledger payments. Two-way direct messaging and email broadcast tools include standardized message templates and multi-channel delivery to keep staff and families aligned without phone tag or paper slips.
Explore Family App
Classroom & Learning Tools
Classroom Management & Learning Tools
Customize curriculum, map developmental milestones, and build digital portfolios with shared classroom calendars.
ChildFriendly Pro equips educators to build custom, standards-aligned lesson plans or select from pre-loaded learning activities tailored to program goals. Teachers capture real-time classroom observations, tag developmental milestones, compile media-rich child portfolios, and generate formal progress reports for family conferences. Integrated classroom calendars, shared photo journals, learning documentation, and newsletters keep daily room schedules organized and curriculum progress accessible to parents.
Explore Curriculum
Accreditation Compliance
Industry-First Digital Accreditation Hub
Replace physical three-ring binders with an integrated digital workflow for NECPA accreditation standards.
ChildFriendly Pro replaces heavy three-ring compliance binders with a digital self-assessment platform built around official NECPA accreditation standards. Staff tag and organize classroom observation evidence, curriculum plans, and educator credentials directly against accreditation rubrics. Uploaded documentation photos are automatically stamped with unalterable site IDs, room numbers, and dates, while secure, time-limited portal links let external assessors review complete evidence portfolios remotely.
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AI & Smart Automation Features
ChildFriendly Pro AI Assistant
Turn brief teacher observations into framework-aligned learning stories and refine family messages instantly.
ChildFriendly Pro Pilot streamlines daily documentation by polishing parent emails and messages for tone, clarity, and professionalism while providing instant multi-language translation. The assistant transforms teacher field notes into detailed classroom journal entries, standards-aligned learning stories, and formal student report cards with minimal manual writing. Built strictly for early childhood privacy compliance, all child data, developmental records, and center communications operate inside isolated, secure environments that never train public AI models.
Explore AI Features
Onboarding & Easy Data Migration
Free 24-Hour White-Glove Data Migration
Switch from Procare, Lillio, Brightwheel, or your current system with zero setup fees, zero downtime, and dedicated coaching.
ChildFriendly Pro eliminates the friction of switching platforms with a full-service, 24-hour migration guarantee managed directly by dedicated data specialists. Our team extracts, cleans, and re-formats existing child rosters, guardian profiles, and family billing ledgers from legacy child care management systems or spreadsheets without disrupting daily operations. To ensure complete financial accuracy, ledgers are run in parallel prior to launch, while role-based video training modules quickly get directors, lead educators, and parents up to speed.
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Platform Security & Setup
Enterprise Cloud Security & Data Privacy
Protect child and family records with enterprise Microsoft Azure encryption and strict regulatory compliance.
ChildFriendly Pro safeguards sensitive child care data through Microsoft Azure cloud infrastructure featuring 256-bit AES encryption at rest and in transit under a 99.9% uptime SLA. Tuition payments and bank accounts are protected within PCI DSS Level 1 certified vaults, ensuring zero local storage of raw financial details. Granular, role-based user permissions restrict document access to authorized personnel, maintaining compliance with PIPEDA, FERPA, and COPPA data privacy mandates backed by unalterable security audit logs.
Explore Platform Security
Dedicated support
Immediate Help From People Who Know Child Care.
No ticketing queues. No generic responses. When you reach out, you connect directly with experienced operators who know how to resolve subsidy questions, ledger balances, and room ratios on the spot.
Frequently asked questions
Clear answers to common questions about ChildFriendly Pro’s Onboarding & Easy Data Migration
Read more FAQsHow long does white-glove data migration take when switching from Brightwheel, Lillio or Procare?
ChildFriendly Pro guarantees complete white-glove data migration within 24 hours. Our technical team extracts, cleans, and imports family ledgers, child records, and staff files into your new account.
Are there any hidden setup, data import, or training fees?
No, ChildFriendly Pro charges $0 in setup fees, $0 for data migration, and $0 for staff training. The platform operates on a complete zero-subscription fee model.
Will switching software interrupt our center's recurring tuition billing cycle?
No, we run parallel ledger testing during transition week, verifying family balances before going live to guarantee zero billing interruptions.
What legacy platforms can ChildFriendly Pro import data from?
Our migration specialists import data from all major platforms—including Brightwheel, Procare, Tadpoles, Himama/Lillio, Sandbox, Smartcare, CareDay, and custom Excel files.
How are staff members trained on the new system?
Staff access our Role-Based Video Academy, featuring short video courses tailored for Directors, Teachers, and Kitchen Staff, paired with 1-on-1 coaching.
How do parents set up their app profiles during software transition?
Parents receive automated email invitation links. Tapping the link guides them through app download, profile verification, and PIN creation in under 2 minutes.
What support is available if we encounter an issue during switch-over?
Every account includes live human support chat, paired with a dedicated ECE Onboarding Specialist.
Can we test the platform in a practice environment before going live with parents?
Yes, every new account includes a Sandbox Practice Environment pre-populated with demo data so staff can practice check-ins and daily sheets risk-free.
Can ChildFriendly Pro import paper records for centers converting from paper binders?
Yes, our team provides pre-formatted Excel/CSV templates and formatting assistance to structure paper family records into digital profiles.
What happens to our historical billing data from our old software?
Our team imports historical account balances and ledger summaries, maintaining a clear accounting record for past tax years.
Ready To Switch Without The Stress?
Claim your free 24-hour migration — zero setup fees, zero downtime, a dedicated specialist from day one.