Live Human Support Chat
Provides administrators and educators with instant access to live ECE support specialists via in-app chat.
Features · Onboarding & Easy Data Migration
White-Glove Data Migration & Center Onboarding
Switch child care management platforms without operational downtime or lost family records. Our dedicated migration specialists extract, clean, and import ledgers, child rosters, and staff files from legacy software, and you review and approve everything before go-live. Most centers are live in 3–5 business days, backed by parallel ledger testing, 1-on-1 coaching, and $0 setup fees.
- Free Data Migration, Live in Days
- $0 Setup & Implementation Fees
- Dedicated 1-on-1 ECE Coach
- Zero Downtime Parallel Testing
Core features
Live in days, not weeks — with a human beside you
Free, Fast, Careful Data Migration
Our dedicated migration specialists extract, clean, and re-format family ledgers, student profiles, and staff files from your legacy platform, importing them into ChildFriendly Pro. You review and approve your data before go-live.
$0 Setup Fees & 1-on-1 Onboarding Coaching
Eliminates high setup and implementation fees. Every center is paired with a dedicated ECE Onboarding Specialist who guides admins through platform setup, payment gateway routing, and staff training.
Role-Based Video Training Academy for Admins & Educators
Provides short, self-paced video training courses tailored specifically for Directors, Teachers, Kitchen Staff, and Parents.
Parallel Ledger Testing & Zero Downtime Transition
Runs legacy and new billing ledgers in parallel during transition week to verify account balances, so tuition cycles keep running without disruption during switch-over.
More Onboarding & Easy Data Migration Features to Explore…
Also: Historical balances & ledger summaries preserved for past tax years
“Our dedicated onboarding team imports family ledgers and emergency contacts with zero system downtime.”
— ChildFriendly Pro · Data migration
All-in-one child care management software & app
Check out more ChildFriendly Pro Features
Billing & Online Payments
Billing & Online Payments
Automate tuition, subsidies and NSF recovery with $0 in monthly software fees.
Bill families daily, weekly or monthly, split subsidies like CWELCC from parent copays, and collect by ACH or PAD with automatic NSF notices and tax receipts.
Explore Billing & Payments
Tours, Waitlists & Registration
Child Care Admissions CRM & Waitlist Automation
Keep every classroom full with online tours, paperless enrollment and waitlists.
Families move from web inquiry to tour, application and roster automatically, while age-transition forecasting shows where your next openings are.
Learn Registration Pipeline
Attendance & Digital Kiosk
Space-Based Attendance & Touchless Check-In
Track ratios and child locations in real time, room by room.
E-signed drop-offs and pick-ups keep live ratios across rooms, playground and transit, with alerts before limits are breached and allergy and custody flags on every roster.
Explore Attendance
Automation, Tracking & Reports
Digital Licensing Logs & Audit-Ready Reports
Replace clipboards and binders with automated compliance logs.
Immunization checks, CACFP claims, incident and illness logs, allergy alerts and e-signed medication records stay audit-ready without the paperwork.
Explore Automations
Staff Administration & Scheduling
Teacher Scheduling & Staff Compliance
Build ratio-compliant schedules, track credentials and sync timesheets to payroll.
Match shifts to child arrival times, clock in at the kiosk, export timecards to payroll and get warned before CPR or background checks expire.
Explore Staff Hub
Parent Communication & Engagement
Parent Communication & Family Portal
One app for daily updates, progress, billing and messaging.
Families get daily sheets, photos, progress reports and incident notices, pay tuition and message staff directly, with no phone tag or paper slips.
Explore Family App
Classroom & Learning Tools
Classroom Management & Learning Tools
Plan curriculum, track milestones and build digital portfolios.
Create or choose lesson plans, record observations against developmental milestones and share portfolios, progress reports and calendars with families.
Explore Curriculum
Accreditation Compliance
Industry-First Digital Accreditation Hub
Swap three-ring binders for a digital NECPA accreditation workflow.
Tag evidence against NECPA standards with date-stamped photos, then give assessors a secure link to review your portfolio remotely.
Explore Accreditation
AI & Smart Automation Features
ChildFriendly Pro AI Assistant
Turn quick notes into learning stories and polish family messages instantly.
Pilot drafts journal entries, learning stories and report cards from teacher notes, and refines or translates parent messages.
Explore AI Features
Onboarding & Easy Data Migration
Free, Fast, Careful Data Migration: Live in Days, Not Weeks
Switch from Procare, Lillio, Brightwheel, or your current system with zero setup fees, zero downtime, and dedicated coaching.
Your data is migrated, reviewed, and approved by you before go-live, handled end to end by a dedicated specialist. Most centers complete onboarding in 3–5 business days, with nothing rushed to hit a deadline.
Explore Migration
Platform Security & Setup
Enterprise Cloud Security & Data Privacy
Protect child and family records with Microsoft Azure encryption.
256-bit AES encryption, PCI-compliant payment processing and role-based permissions keep data secure and compliant with PIPEDA, FERPA and COPPA.
Explore Platform Security
Dedicated support
Immediate Help From People Who Know Child Care.
No ticketing queues. No generic responses. When you reach out, you connect directly with experienced operators who know how to resolve subsidy questions, ledger balances, and room ratios on the spot.
Frequently asked questions
Clear answers to common questions about ChildFriendly Pro’s Onboarding & Easy Data Migration
Read more FAQsHow long does white-glove data migration take when switching from Brightwheel, Lillio or Procare?
Most centers complete onboarding in 3–5 business days, with nothing rushed to hit a deadline. A dedicated specialist extracts, cleans, and imports family ledgers, child records, and staff files, and you review and approve everything before go-live.
Are there any hidden setup, data import, or training fees?
No, ChildFriendly Pro charges $0 in setup fees, $0 for data migration, and $0 for staff training. The platform operates on a complete zero-subscription fee model.
Will switching software interrupt our center's recurring tuition billing cycle?
No, we run parallel ledger testing during transition week, verifying family balances before going live so billing carries on without interruption.
What legacy platforms can ChildFriendly Pro import data from?
Our migration specialists import data from all major platforms—including Brightwheel, Procare, Tadpoles, Himama/Lillio, Sandbox, Smartcare, CareDay, and custom Excel files.
How are staff members trained on the new system?
Staff access our Role-Based Video Academy, featuring short video courses tailored for Directors, Teachers, and Kitchen Staff, paired with 1-on-1 coaching.
How do parents set up their app profiles during software transition?
Parents receive automated email invitation links. Tapping the link guides them through app download, profile verification, and PIN creation in under 2 minutes.
What support is available if we encounter an issue during switch-over?
Every account includes live human support chat, paired with a dedicated ECE Onboarding Specialist.
Can we test the platform in a practice environment before going live with parents?
Yes, every new account includes a Sandbox Practice Environment pre-populated with demo data so staff can practice check-ins and daily sheets risk-free.
Can ChildFriendly Pro import paper records for centers converting from paper binders?
Yes, our team provides pre-formatted Excel/CSV templates and formatting assistance to structure paper family records into digital profiles.
What happens to our historical billing data from our old software?
Our team imports historical account balances and ledger summaries, maintaining a clear accounting record for past tax years.
Ready To Switch Without The Stress?
Claim your free data migration — zero setup fees, zero downtime, a dedicated specialist from day one.