Room-to-Room Transit & Space Location Tracking
Tracks child movements as groups shift from home classrooms to playgrounds, gyms, or dining halls, maintaining accurate real-time location counts across facility spaces.
Features · Attendance & Digital Kiosk
Attendance & Real-Time Ratio Alerts
Replace paper sign-in sheets with hardware-free tablet kiosks and unique guardian PINs. Monitor real-time staff-to-child ratios across every classroom, display high-priority allergy and custody alerts, manage mobile bus transit rosters, and sync timestamps directly to billing rules.
- Contactless QR & PIN Sign-In
- Live Licensing Ratio Alerts
- Visual Medical & Allergy Badges
- Mobile Bus Rosters
Core features
Every room, every ratio, every child — live
Touchless Check-In Kiosk & Unique Parent PINs
Allows guardians to sign children in and out using unique security PINs or via staff directly signing in the child upon arrival. Automatically records exact timestamps for accurate billing and safety compliance.
Space-Based Real-Time Room Ratio Monitoring
Calculates live staff-to-child ratios in every classroom as check-ins occur. Visual status indicators alert directors instantly if a room approaches or exceeds legal licensing limits.
Visual Health Badges & Restriction Flags
Displays prominent color-coded badges on classroom attendance rosters for severe food allergies, medical conditions, and court-ordered pick-up restrictions, ensuring educator awareness.
School Transport & Live Mobile Driver Rosters
Provides van drivers with live mobile pickup and drop-off rosters. Parents submit attendance or transportation changes directly in their app, eliminating frantic afternoon phone calls.
More Attendance & Digital Kiosk Features to Explore…
Also: Emergency Headcount & Live Fire Drill Rosters
“Tracking attendance—even when teachers take children on walks—is completely seamless.”
— Jocelyn, Director of Kids Connect
All-in-one child care management software & app
Check out more ChildFriendly Pro Features
Billing & Online Payments
Billing & Online Payments
Automate tuition collection, government subsidies, and NSF failure recovery with $0 in monthly software fees.
ChildFriendly Pro processes family ledger billing across daily, weekly, and monthly cycles, automating subsidy splits for CWELCC and state child care assistance vouchers alongside parent copayments. The system executes ACH direct debits and pre-authorized debit (PAD) transactions, flags NSF rejections with automated collection notices, and generates digital child care tax receipts without per-transaction software surcharges.
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Tours, Waitlists & Registration
Child Care Admissions CRM & Waitlist Automation
Keep every classroom at full capacity with automated tours, paperless enrollment, and waitlist tracking.
ChildFriendly Pro models center capacity across infant, toddler, preschool, and after-school rooms by tracking birthdates against age-transition thresholds, upcoming withdraws and new enrollments to keep classrooms full. The admissions pipeline eliminates paper forms by automating the entire enrollment sequence—transitioning families from initial web inquiry, scheduled tour, and digital application directly into the registered roster or priority waitlist with automated email updates at every step.
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Attendance & Digital Kiosk
Space-Based Attendance & Touchless Check-In
Enforce real-time room ratios and track child locations room-by-room across classrooms, playground and transit.
ChildFriendly Pro tracks classroom occupancy via time-stamped, e-signed guardian drop-offs and pick-ups. The system calculates real-time staff-to-child room ratios across rooms, playground and transit vehicles, issues alerts before licensing ratios are breached, and displays visual roster indicators for food allergies and legal custody pickup orders.
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Automation, Tracking & Reports
Digital Licensing Logs & Audit-Ready Reports
Replace clipboards and binders with automated licensing logs, CACFP claims, and customizable daily compliance workflows.
ChildFriendly Pro replaces physical center paperwork with a fully automated compliance hub. Beyond evaluating immunization records against state and provincial health mandates, the platform automates CACFP food program documentation, incident and illness logs, digital allergy alerts, and e-signed medication administration workflows—among dozens of daily operational tasks designed to keep centers audit-ready.
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Staff Administration & Scheduling
Teacher Scheduling & Staff Compliance
Build ratio-compliant shift schedules, track mandatory staff credentials, and sync timesheets to payroll.
ChildFriendly Pro simplifies child care workforce management by aligning staff schedules directly with real-time child arrival curves to prevent overstaffing while protecting mandatory teacher-to-child ratios. Beyond shift optimization, the platform centralizes digital timecards with direct payroll export, enforces kiosk-based punch-ins, and tracks CPR certifications, background checks, and professional development hours with automated renewal warnings before documentation expires.
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Parent Communication & Engagement
Parent Communication & Family Portal
Connect families to daily classroom activities, progress milestones, billing, and direct center messaging.
The ChildFriendly Pro parent app centralizes daily family engagement into a unified hub, eliminating fragmented communications. Guardians receive real-time digital daily sheets, media updates, developmental progress reports, and incident notices alongside self-serve access to attendance records and tuition ledger payments. Two-way direct messaging and email broadcast tools include standardized message templates and multi-channel delivery to keep staff and families aligned without phone tag or paper slips.
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Classroom & Learning Tools
Classroom Management & Learning Tools
Customize curriculum, map developmental milestones, and build digital portfolios with shared classroom calendars.
ChildFriendly Pro equips educators to build custom, standards-aligned lesson plans or select from pre-loaded learning activities tailored to program goals. Teachers capture real-time classroom observations, tag developmental milestones, compile media-rich child portfolios, and generate formal progress reports for family conferences. Integrated classroom calendars, shared photo journals, learning documentation, and newsletters keep daily room schedules organized and curriculum progress accessible to parents.
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Accreditation Compliance
Industry-First Digital Accreditation Hub
Replace physical three-ring binders with an integrated digital workflow for NECPA accreditation standards.
ChildFriendly Pro replaces heavy three-ring compliance binders with a digital self-assessment platform built around official NECPA accreditation standards. Staff tag and organize classroom observation evidence, curriculum plans, and educator credentials directly against accreditation rubrics. Uploaded documentation photos are automatically stamped with unalterable site IDs, room numbers, and dates, while secure, time-limited portal links let external assessors review complete evidence portfolios remotely.
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AI & Smart Automation Features
ChildFriendly Pro AI Assistant
Turn brief teacher observations into framework-aligned learning stories and refine family messages instantly.
ChildFriendly Pro Pilot streamlines daily documentation by polishing parent emails and messages for tone, clarity, and professionalism while providing instant multi-language translation. The assistant transforms teacher field notes into detailed classroom journal entries, standards-aligned learning stories, and formal student report cards with minimal manual writing. Built strictly for early childhood privacy compliance, all child data, developmental records, and center communications operate inside isolated, secure environments that never train public AI models.
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Onboarding & Easy Data Migration
Free 24-Hour White-Glove Data Migration
Switch from Procare, Lillio, Brightwheel, or your current system with zero setup fees, zero downtime, and dedicated coaching.
ChildFriendly Pro eliminates the friction of switching platforms with a full-service, 24-hour migration guarantee managed directly by dedicated data specialists. Our team extracts, cleans, and re-formats existing child rosters, guardian profiles, and family billing ledgers from legacy child care management systems or spreadsheets without disrupting daily operations. To ensure complete financial accuracy, ledgers are run in parallel prior to launch, while role-based video training modules quickly get directors, lead educators, and parents up to speed.
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Platform Security & Setup
Enterprise Cloud Security & Data Privacy
Protect child and family records with enterprise Microsoft Azure encryption and strict regulatory compliance.
ChildFriendly Pro safeguards sensitive child care data through Microsoft Azure cloud infrastructure featuring 256-bit AES encryption at rest and in transit under a 99.9% uptime SLA. Tuition payments and bank accounts are protected within PCI DSS Level 1 certified vaults, ensuring zero local storage of raw financial details. Granular, role-based user permissions restrict document access to authorized personnel, maintaining compliance with PIPEDA, FERPA, and COPPA data privacy mandates backed by unalterable security audit logs.
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Dedicated support
Immediate Help From People Who Know Child Care.
No ticketing queues. No generic responses. When you reach out, you connect directly with experienced operators who know how to resolve subsidy questions, ledger balances, and room ratios on the spot.
Frequently asked questions
Clear answers to common questions about ChildFriendly Pro’s Attendance & Digital Kiosk
Read more FAQsWhat hardware is required to run the ChildFriendly Pro attendance kiosk?
ChildFriendly Pro operates as a hardware-free cloud platform that runs on any standard iPad, Android tablet, smartphone, or web browser without requiring proprietary equipment. Centers simply download the app onto existing commercial tablets.
How does the system prevent staff-to-child ratio violations during drop-off?
ChildFriendly Pro's Space-Based Ratio Engine calculates live ratio percentages as children and teachers check into classrooms. If a room approaches maximum legal capacity, visual color-coded warnings alert directors instantly.
Can the attendance kiosk display medical allergy warnings to greeting staff?
Yes, children with severe food allergies, medical conditions, or pick-up restrictions display prominent color-coded visual badges directly on the kiosk and teacher rosters. Staff see vital health flags immediately.
How does the system handle attendance tracking during school bus pick-ups?
Drivers access live mobile transport rosters on cell phones or tablets, checking children off as they board and exit the vehicle with real-time GPS timestamps.
What happens if the center loses internet connection during morning check-in?
ChildFriendly Pro features offline attendance buffering that continues capturing timestamps locally on tablets during network outages. All records upload automatically once connectivity resumes.
Can authorized relatives check children out using their own PINs?
Yes, parents assign authorized pick-up relatives inside their app profile. When a relative enters, their photo displays for staff verification.
Does attendance data automatically integrate with billing ledgers?
Yes, check-in and check-out timestamps calculate actual hours present, triggering automated overtime or drop-in billing rules on family ledgers. This eliminates manual sign-in sheet calculations.
How does the system track children when they move to the playground or lunchroom?
Teachers execute room-to-room transit transfers on classroom tablets, shifting child profiles to new physical locations while preserving facility-wide counts. Location histories are logged for safety.
Can directors run historical attendance reports for state/provincial licensing audits?
Yes, administrators generate detailed digital attendance logs filtering by date range, classroom, child, or guardian signature. Reports export instantly to PDF or Excel formats.
Ready To Go Paperless At The Door?
Book a live demo to see touchless check-in and live ratio guardrails in action — or create your free account today.