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Regions · Canada · Northwest Territories

Built For NWT.Built For Compliance.Built For You.

Funded-care records, attendance, billing and family communication — handled in one platform, however remote the program.

  • Meets NWT Licensing Standards
  • Automates Payments & Grants
  • Simplifies Compliance & Attendance
  • Built By Child Care Operators
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See ChildFriendly Pro in action
Two children building a tower with wooden blocks

Designed for NWT

Designed For Northwest Territories Child Care Programs

NWT programs deliver funded care with small teams across big distances. There’s no room for double data entry or lost paperwork, so ChildFriendly Pro removes both.

  • One platform and one login, however remote the program
  • Enrolment, attendance and learning documentation in one system
  • Records formatted for NWT licensing inspections

Everything Your NWT Center Needs To Stay Organized

One platform for enrolment, attendance, communication, and reporting

Enrolment, attendance, communication and reporting in one platform — no more spreadsheets, paper forms or disconnected systems.

NWT Ratio Compliance & Health Records

3.1 · Ratio & compliance

NWT Ratio Compliance & Health Records

Track classroom ratios and health checks automatically to satisfy Northwest Territories licensing standards.

  • NWT Ratio Alerts: Monitors live classroom headcounts against Northwest Territories licensing ratios.
  • Mixed-Age Calculations: Recalculates required mixed-age group ratios dynamically on classroom rosters.
  • Vaccine Management: Tracks childhood vaccination schedules and manages exemption records.
  • NWT Compliance Exports: Generates digital attendance logs formatted specifically for territorial licensing inspections.
NWT CCFR Subsidy & Split-Billing

3.2 · Split-billing

NWT CCFR Subsidy & Split-Billing

Automate split-billing for the NWT Child Care Fee Reduction (CCFR) subsidy and territorial grants.

  • CCFR Split-Billing: Calculates parent fee reductions automatically under the CCFR subsidy program.
  • Territorial Subsidies: Direct tracking and allocation of NWT Child Care Subsidy credits to family ledgers.
  • Auto-Pay Collections: Bills parent portions via automated Pre-Authorized Debit (PAD) or credit cards.
NWT Staff Credentials & Expiries

3.3 · Task-based staff tracking

NWT Staff Credentials & Expiries

Track staff qualifications and background clearances on an automated expiries dashboard.

  • Staff Credentials: Logs NWT educator certifications and training hours in staff profiles.
  • Expiries Dashboard: Generates alerts before Criminal Record Checks or First Aid certifications expire.
  • Over-Logging Guardrails: Enforces automated check-out rules to prevent unapproved shift hours.
Embed Northwest Territories early childhood curriculum

3.4 · Learning standards alignment

Embed Northwest Territories early childhood curriculum

Embed NWT Early Childhood Curriculum Align weekly lesson plans with Northwest Territories early childhood curriculum guidelines.

  • Curriculum Framework: Pre-loads Northwest Territories early childhood curriculum outcomes.
  • Media Observations: Captures play-based learning moments and links them to child milestone portfolios.
  • Direct Parent Feed: Shares daily photos, activity updates, and meal reports directly to family apps.

Work smarter

Helping Northwest Territories Centers Work Smarter, Not Harder

Reliable tools without complicated systems: one platform, one login, everything in one place no matter how remote the program. Less paperwork, clearer family communication, and every record in one secure place.

$0
monthly software fees
24 hrs
free data migration
3,000+
spaces run on ChildFriendly Pro
Book Northwest Territories DemoSpeak With Us
A bright daycare room with cubbies and a low activity table

Trusted by child care operators

Built By Operators. Trusted By Centers Like Yours.

Built inside a child care organization that grew from 90 spaces to over 3,000 — now running enrolment, attendance, billing and family communication for centers across North America.

Kids Connect
★★★★★
“The daily journals keep parents connected, the notification bell ensures important updates aren’t missed, and tracking attendance—even when teachers take children on walks—is completely seamless.”

— Jocelyn, Director, Kids Connect

Active Start Child Care
★★★★★
“Our staff scheduling is significantly more efficient now too, as we can easily see where staff are at all times.”

— Corina Jeppesen, COO, Active Start Child Care

Footprints 4 Learning Preschool
★★★★★
“It helps us keep track of attendance, milestones, report cards, fees and parent communication.”

— Debbie Rausch, Accounts Manager, Footprints For Learning Preschool

Magic Mountain Child Development Centers
★★★★★
“Parents love the app — they are able to get updates on their kids in real-time, pay from the app and more.”

— Leah Bevan, Area Director, Magic Mountain Child Development Centers

Read Our Reviews Book a Live Demo

NWT FAQs

Questions from Northwest Territories operators

Territory-specific answers first, followed by the shared FAQs.

Read more FAQs
Does ChildFriendly Pro work for Northwest Territories child care centers?

Yes. ChildFriendly Pro calculates Child Care Fee Reduction (CCFR) amounts automatically, allocates NWT Child Care Subsidy credits to family ledgers and collects parent portions by PAD or card. It monitors live headcounts against Northwest Territories licensing ratios, recalculates mixed-age ratios as rosters change, and exports attendance logs formatted for territorial licensing inspections, which matters for small teams running programs across big distances.

Does ChildFriendly Pro support the NWT Child Care Fee Reduction subsidy?

Yes. ChildFriendly Pro automates NWT Child Care Fee Reduction (CCFR) subsidy calculations, dividing parent fees into territorial subsidy portions, territorial grants, and remaining parent portions on family statements.

How does ChildFriendly Pro calculate mixed-age ratios under NWT licensing rules?

When children of varying ages share a classroom space, ChildFriendly Pro dynamically recalculates the required staff ratio based on the youngest child present, alerting administrators if staffing levels fall below legal limits.

Does ChildFriendly Pro track NWT staff background checks?

Yes. ChildFriendly Pro's expiries dashboard tracks Northwest Territories criminal record checks, vulnerable sector checks, and first aid certifications, sending proactive warnings before credentials lapse.

Does ChildFriendly Pro support Northwest Territories licensing inspections?

Yes. ChildFriendly Pro generates instant digital attendance reports, timestamped sign-in logs, and live staff-to-child ratio records formatted specifically for NWT child care licensing officers.

Can NWT parents complete enrolment forms online?

Yes. ChildFriendly Pro's customizable form builder lets centers collect digital applications, parent signatures on policies, immunization records, and banking information online.

Can parents register online?

Yes. Families complete registration, emergency contacts, medical authorizations and e-signed agreements from any phone or browser, and the records flow straight into the child’s profile — no paper packets to re-type.

Can we track attendance digitally?

Yes. Guardians sign children in and out on a hardware-free tablet kiosk with unique PINs, and every timestamp feeds live room ratios, billing rules and audit-ready attendance exports automatically.

Is training required for staff?

Very little. Every center gets one-on-one onboarding plus a library of short, role-based training videos, and most educators are confident on the classroom tablet within their first day.

NWT resources

Compliance reading for Northwest Territories operators

Demo contest · Fall 2026 launch

Join Our Newsletter — And Enter to Win

Join our newsletter for Northwest Territories compliance updates, product news and invitations to free training. Already booked a demo? You can still enter.

Subscribe to the newsletter and you’re entered to win a $500 Amazon gift card.

$500 Amazon gift card · Canada (excl. Quebec) · skill-testing question applies

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No purchase necessary. Contest closes [date]. Winner selected at random from eligible entries and must correctly answer a skill-testing question. Open to residents of Canada (excluding Quebec). Full rules: [link].

Ready To Stop Managing Compliance Manually?

Book a live demo and see how ChildFriendly Pro handles NWT’s red tape, so you can focus on your team and your children.

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