Users · Preschools & Early Learning Academies
A unified operating platform combining framework lesson planning, digital portfolios, touchless check-in, and automated billing—plus complete tools for admissions, licensing logs, and family engagement with $0 monthly platform fees.
Highlights for preschools
Ditch paper binders and rigid lesson templates. Map weekly themes and sensory play directly against state and provincial early learning frameworks in a few taps. Approved curriculum plans automatically publish as interactive calendars in family feeds, keeping parents connected to classroom learning every day.
Turn daily classroom moments into documented developmental growth. Educators snap photos, tag learning domains, and build continuous digital portfolios on classroom tablets. The platform instantly drafts Individualized Program Plans (IPPs) and compiles conference-ready progress reports without extra teacher paperwork.
Eliminate morning clipboard chaos and compliance blind spots. Parents sign in securely via unique PINs on standard tablets or via staff checkin, while real-time ratio monitors track staff and children across every classroom and playground zone. Prominent color-coded badges instantly flag severe allergies and custody restrictions to greeting staff.
Run full-program billing in 60 seconds with zero monthly software subscription fees. The billing engine applies regional subsidy caps, calculates parent co-pays, triggers automated PAD/ACH payments, and matches merchant lump-sum deposits to bank statements line-for-line.
All-in-one child care management software & app
Billing & Online Payments
Automate tuition collection, government subsidies, and NSF failure recovery with $0 in monthly software fees.
ChildFriendly Pro processes family ledger billing across daily, weekly, and monthly cycles, automating subsidy splits for CWELCC and state child care assistance vouchers alongside parent copayments. The system executes ACH direct debits and pre-authorized debit (PAD) transactions, flags NSF rejections with automated collection notices, and generates digital child care tax receipts without per-transaction software surcharges.
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Tours, Waitlists & Registration
Keep every classroom at full capacity with automated tours, paperless enrollment, and waitlist tracking.
ChildFriendly Pro models center capacity across infant, toddler, preschool, and after-school rooms by tracking birthdates against age-transition thresholds, upcoming withdraws and new enrollments to keep classrooms full. The admissions pipeline eliminates paper forms by automating the entire enrollment sequence—transitioning families from initial web inquiry, scheduled tour, and digital application directly into the registered roster or priority waitlist with automated email updates at every step.
Learn Registration Pipeline
Attendance & Digital Kiosk
Enforce real-time room ratios and track child locations room-by-room across classrooms, playground and transit.
ChildFriendly Pro tracks classroom occupancy via time-stamped, e-signed guardian drop-offs and pick-ups. The system calculates real-time staff-to-child room ratios across rooms, playground and transit vehicles, issues alerts before licensing ratios are breached, and displays visual roster indicators for food allergies and legal custody pickup orders.
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Automation, Tracking & Reports
Replace clipboards and binders with automated licensing logs, CACFP claims, and customizable daily compliance workflows.
ChildFriendly Pro replaces physical center paperwork with a fully automated compliance hub. Beyond evaluating immunization records against state and provincial health mandates, the platform automates CACFP food program documentation, incident and illness logs, digital allergy alerts, and e-signed medication administration workflows—among dozens of daily operational tasks designed to keep centers audit-ready.
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Staff Administration & Scheduling
Build ratio-compliant shift schedules, track mandatory staff credentials, and sync timesheets to payroll.
ChildFriendly Pro simplifies child care workforce management by aligning staff schedules directly with real-time child arrival curves to prevent overstaffing while protecting mandatory teacher-to-child ratios. Beyond shift optimization, the platform centralizes digital timecards with direct payroll export, enforces kiosk-based punch-ins, and tracks CPR certifications, background checks, and professional development hours with automated renewal warnings before documentation expires.
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Parent Communication & Engagement
Connect families to daily classroom activities, progress milestones, billing, and direct center messaging.
The ChildFriendly Pro parent app centralizes daily family engagement into a unified hub, eliminating fragmented communications. Guardians receive real-time digital daily sheets, media updates, developmental progress reports, and incident notices alongside self-serve access to attendance records and tuition ledger payments. Two-way direct messaging and email broadcast tools include standardized message templates and multi-channel delivery to keep staff and families aligned without phone tag or paper slips.
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Classroom & Learning Tools
Customize curriculum, map developmental milestones, and build digital portfolios with shared classroom calendars.
ChildFriendly Pro equips educators to build custom, standards-aligned lesson plans or select from pre-loaded learning activities tailored to program goals. Teachers capture real-time classroom observations, tag developmental milestones, compile media-rich child portfolios, and generate formal progress reports for family conferences. Integrated classroom calendars, shared photo journals, learning documentation, and newsletters keep daily room schedules organized and curriculum progress accessible to parents.
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Accreditation Compliance
Replace physical three-ring binders with an integrated digital workflow for NECPA accreditation standards.
ChildFriendly Pro replaces heavy three-ring compliance binders with a digital self-assessment platform built around official NECPA accreditation standards. Staff tag and organize classroom observation evidence, curriculum plans, and educator credentials directly against accreditation rubrics. Uploaded documentation photos are automatically stamped with unalterable site IDs, room numbers, and dates, while secure, time-limited portal links let external assessors review complete evidence portfolios remotely.
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AI & Smart Automation Features
Turn brief teacher observations into framework-aligned learning stories and refine family messages instantly.
ChildFriendly Pro Pilot streamlines daily documentation by polishing parent emails and messages for tone, clarity, and professionalism while providing instant multi-language translation. The assistant transforms teacher field notes into detailed classroom journal entries, standards-aligned learning stories, and formal student report cards with minimal manual writing. Built strictly for early childhood privacy compliance, all child data, developmental records, and center communications operate inside isolated, secure environments that never train public AI models.
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Onboarding & Easy Data Migration
Switch from Procare, Lillio, Brightwheel, or your current system with zero setup fees, zero downtime, and dedicated coaching.
ChildFriendly Pro eliminates the friction of switching platforms with a full-service, 24-hour migration guarantee managed directly by dedicated data specialists. Our team extracts, cleans, and re-formats existing child rosters, guardian profiles, and family billing ledgers from legacy child care management systems or spreadsheets without disrupting daily operations. To ensure complete financial accuracy, ledgers are run in parallel prior to launch, while role-based video training modules quickly get directors, lead educators, and parents up to speed.
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Platform Security & Setup
Protect child and family records with enterprise Microsoft Azure encryption and strict regulatory compliance.
ChildFriendly Pro safeguards sensitive child care data through Microsoft Azure cloud infrastructure featuring 256-bit AES encryption at rest and in transit under a 99.9% uptime SLA. Tuition payments and bank accounts are protected within PCI DSS Level 1 certified vaults, ensuring zero local storage of raw financial details. Granular, role-based user permissions restrict document access to authorized personnel, maintaining compliance with PIPEDA, FERPA, and COPPA data privacy mandates backed by unalterable security audit logs.
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Keep learning. Keep growing.
For owners & directors
Practical operational strategy, licensing readiness, and financial sustainability for early learning leadership.
For educators & classroom staff
Hands-on teaching tools, environment inspiration, and child development strategies you can use tomorrow.
“We are completely digital and probably the best part is that we don’t have to rely on front office staff to ensure our programs stay full.”
— Corina Jeppesen, COO of Active Start Child Care
ChildFriendly Pro tracks child development against official early learning outcomes, generating progress portfolios that showcase skill mastery prior to elementary school entry. Teachers document language, motor, and social milestones, sharing comprehensive growth summaries with parents during readiness conferences.
Yes, ChildFriendly Pro comes pre-loaded with official early childhood standards for Canadian provinces, with US state standards coming in early 2027. Frameworks such as Ontario ELECT, Alberta FLIGHT and BC ELF are accessible directly inside the lesson plan builder.
Yes, ChildFriendly Pro features Universal Rate Flexibility that configures custom half-day, full-day, and part-time weekly schedules. Ledgers apply the correct tuition rates automatically based on session selection, preventing manual billing errors.
ChildFriendly AI converts bulleted teacher observations into structured, professional pedagogical learning observations. Teachers enter quick notes on tablet screens, and the AI expands them into framework-aligned observations ready for parent sharing.
Yes, ChildFriendly Pro offers an enterprise zero-subscription model with $0 monthly platform software fees. Preschool owners access full lesson planning, billing, attendance, and parent communication tools without recurring software costs. The only cost is standard merchant fees for payment processing which can be set to automatically pass through to the parents, making the software and payment collection 100% for the preschool.
Parents receive real-time activity updates, photos, and daily sheets via the free ChildFriendly Pro parent mobile app. Smart privacy controls ensure photos are shared only with authorized family members and respect photo release permissions.
Yes, ChildFriendly Pro processes digital registration forms, activity fees, and supply deposits directly online. Payments sync automatically with child ledgers, generating instant digital receipts for family accounts.
ChildFriendly Pro includes an automated Expiries Dashboard that alerts administrators 90, 60, and 30 days before staff CPR, First Aid, or credentials expire. This guarantees continuous licensing compliance without manual binder auditing.
Yes, the ChildFriendly classroom app buffers lesson plans and daily sheet entries locally during offline periods. Data syncs automatically to the enterprise cloud as soon as internet connectivity is restored.
ChildFriendly Pro provides a Free 24-Hour White-Glove Data Migration guarantee that transfers all student and family records seamlessly. Our dedicated onboarding team imports family ledgers and emergency contacts with zero system downtime.
Create your free account or book a live demo to see how ChildFriendly Pro elevates program quality, empowers your team, and protects your bottom line through automated efficiency.
