Fire, Safety & Disaster Drill Compliance Logs
Tracks monthly fire drills, severe weather evacuation logs, and facility safety inspection checklists, alerting directors when mandatory drills are due.
Features · Accreditation Compliance
Industry-First Digital Accreditation Hub
Replace three-ring binders with a centralized digital self-assessment and reporting portal supporting NECPA standards. Automatically watermark classroom evidence photos with site license numbers, aggregate staff ECE professional development hours, and generate secure portal links for visiting assessors.
- NECPA Support
- Watermarked Evidence Uploads
- Secure Assessor Portal Links
- $0 Module Access
Core features
Accreditation, without the paperwork
Digital Accreditation Hub & Evidence Organizer
Replaces physical three-ring binders with a structured digital self-assessment portal. Organizes classroom observation evidence, policy documentation, and program portfolios directly against official accreditation standards.
Automated Staff Training & ECE Credit Aggregation
Pulls employee professional development hours, CDA credentials, and ECE degree verification directly from staff HR files, calculating mandatory staff qualification tallies automatically.
Watermarked Evidence Uploads & Site Tagging
Automatically watermarks uploaded evidence photos and curriculum documentation with the center's official license number, classroom ID, and verified timestamp to satisfy assessor verification rules.
Secure Assessor Portal Links
Generates secure, portal links for visiting accreditation assessors. Assessors review digital documentation online and provide feedback directly within the portal, reducing administrative friction.
More Accreditation Compliance Features to Explore…
Also: Multi-Site Corporate Accreditation Template Deployment · NAEYC, NAFCC & state QRIS rubrics coming soon
“Transitioning to ChildFriendly Pro allowed us to get rid of physical filing cabinets across all our centers.”
— Leah Bevan, Area Director of Magic Mountain Child Development Centers
All-in-one child care management software & app
Check out more ChildFriendly Pro Features
Billing & Online Payments
Billing & Online Payments
Automate tuition, subsidies and NSF recovery with $0 in monthly software fees.
Bill families daily, weekly or monthly, split subsidies like CWELCC from parent copays, and collect by ACH or PAD with automatic NSF notices and tax receipts.
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Tours, Waitlists & Registration
Child Care Admissions CRM & Waitlist Automation
Keep every classroom full with online tours, paperless enrollment and waitlists.
Families move from web inquiry to tour, application and roster automatically, while age-transition forecasting shows where your next openings are.
Learn Registration Pipeline
Attendance & Digital Kiosk
Space-Based Attendance & Touchless Check-In
Track ratios and child locations in real time, room by room.
E-signed drop-offs and pick-ups keep live ratios across rooms, playground and transit, with alerts before limits are breached and allergy and custody flags on every roster.
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Automation, Tracking & Reports
Digital Licensing Logs & Audit-Ready Reports
Replace clipboards and binders with automated compliance logs.
Immunization checks, CACFP claims, incident and illness logs, allergy alerts and e-signed medication records stay audit-ready without the paperwork.
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Staff Administration & Scheduling
Teacher Scheduling & Staff Compliance
Build ratio-compliant schedules, track credentials and sync timesheets to payroll.
Match shifts to child arrival times, clock in at the kiosk, export timecards to payroll and get warned before CPR or background checks expire.
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Parent Communication & Engagement
Parent Communication & Family Portal
One app for daily updates, progress, billing and messaging.
Families get daily sheets, photos, progress reports and incident notices, pay tuition and message staff directly, with no phone tag or paper slips.
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Classroom & Learning Tools
Classroom Management & Learning Tools
Plan curriculum, track milestones and build digital portfolios.
Create or choose lesson plans, record observations against developmental milestones and share portfolios, progress reports and calendars with families.
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Accreditation Compliance
Industry-First Digital Accreditation Hub
Swap three-ring binders for a digital NECPA accreditation workflow.
Tag evidence against NECPA standards with date-stamped photos, then give assessors a secure link to review your portfolio remotely.
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AI & Smart Automation Features
ChildFriendly Pro AI Assistant
Turn quick notes into learning stories and polish family messages instantly.
Pilot drafts journal entries, learning stories and report cards from teacher notes, and refines or translates parent messages.
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Onboarding & Easy Data Migration
Free, Fast, Careful Data Migration: Live in Days, Not Weeks
Switch from Procare, Lillio, Brightwheel, or your current system with zero setup fees, zero downtime, and dedicated coaching.
Your data is migrated, reviewed, and approved by you before go-live, handled end to end by a dedicated specialist. Most centers complete onboarding in 3–5 business days, with nothing rushed to hit a deadline.
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Platform Security & Setup
Enterprise Cloud Security & Data Privacy
Protect child and family records with Microsoft Azure encryption.
256-bit AES encryption, PCI-compliant payment processing and role-based permissions keep data secure and compliant with PIPEDA, FERPA and COPPA.
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Dedicated support
Immediate Help From People Who Know Child Care.
No ticketing queues. No generic responses. When you reach out, you connect directly with experienced operators who know how to resolve subsidy questions, ledger balances, and room ratios on the spot.
Frequently asked questions
Clear answers to common questions about ChildFriendly Pro’s Accreditation Compliance
Read more FAQsWhich national accreditation programs does the Digital Accreditation Hub support?
ChildFriendly Pro supports major accreditation frameworks including NECPA, with NAEYC, NAFCC, and state-specific QRIS quality rating systems coming soon. Custom rubrics can also be built.
How does the system eliminate physical three-ring binders?
Instead of printing photos and filing paper certificates, directors upload digital files directly into pre- structured sections, with PD plans, tracking and reporting automatically prefilled.
How do watermarked evidence uploads satisfy assessor verification rules?
Uploaded photos and documents are automatically stamped with the center's legal license number, classroom location, and exact timestamp. This proves authentic, on-site execution.
How do visiting assessors access our center's digital accreditation files?
Directors generate a secure, portal invite link. Assessors log into a clean portal to review organized evidence binders remotely or during on-site visits and provide feedback directly within the portal.
How does the platform track staff ECE qualification percentages?
The hub aggregates employee CDA credentials, college degrees, and verified training clock-hours from HR files, calculating overall staff qualification percentages against accreditation targets.
How does the system track mandatory monthly fire and evacuation drills?
Directors log drill dates, evacuation times, participant counts, and notes on tablets. The system tracks monthly compliance and alerts staff when a drill is overdue. Q8Q9: Are accreditation files locked against accidental deletion before an inspection? Yes, once a self-assessment binder is marked finalized, administrators enable digital file locking. This locks documents and preserves an immutable audit log.
Does ChildFriendly Pro charge extra fees for the Accreditation Hub module?
No, the Accreditation Hub is included fully within ChildFriendly Pro's $0 monthly subscription model. Centers access enterprise accreditation tools without software fees.
Ready For Accreditation Without The Binders?
Explore the NECPA-ready Digital Accreditation Hub on a live demo — included at $0.