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Regions · Canada · Ontario

Built For Ontario.Built For Compliance.Built For You.

CWELCC split-billing, CMSM/DSSAB reporting and Ministry of Education licensing records — handled in one platform, alongside registration, live CCEYA ratios and ELECT-aligned documentation.

  • Meets CCEYA Licensing Standards
  • Automates CWELCC & Subsidies
  • Simplifies Ratios & Attendance
  • Built By Child Care Operators
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See ChildFriendly Pro in action
Children raising their hands during a lesson in a bright classroom

Designed for Ontario

Designed For Ontario Child Care Programs

CWELCC reporting, municipal funding agreements and Ministry of Education licensing visits mean Ontario centers answer to more oversight than anyone. ChildFriendly Pro keeps every record ready.

  • CWELCC split-billing and fee-reduction ledgers automated
  • Live ratio matrices built for CCEYA compliance
  • ELECT-aligned learning documentation in every journal

Everything ChildFriendly Pro Automates For Ontario Centers

Everything ChildFriendly Pro automates for Ontario centers

Enrolment, attendance, communication and reporting in one platform — no more spreadsheets, paper forms or disconnected systems.

CCEYA Ratio Compliance & Vaccine Tracking

3.1 · Ratio & compliance

CCEYA Ratio Compliance & Vaccine Tracking

Track live classroom headcounts against Ontario Child Care and Early Years Act (CCEYA) thresholds in real time.

  • 20% Reverse Mixed Rule: Maintain legal ratios even when up to 20% of the classroom consists of younger children.
  • 25% Transition Thresholds: Enforce primary ratios legally when adjacent age bracket transitions fall under the 25% threshold.
  • Vaccine Safety Engine: Automate CCEYA multi-dose vaccine schedules and log medical or conscience exemptions instantly.
  • CCEYA Audit Exports: Export digital attendance logs formatted specifically for Ontario Ministry of Education licensing inspections.
Streamline Ontario CWELCC Split-Billing

3.2 · Split-billing

Streamline Ontario CWELCC Split-Billing

Automate billing across CWELCC fee reductions, municipal subsidies, and remaining parent co-pay portions.

  • CWELCC Fee Reductions: Subtract provincial CWELCC fee reduction amounts automatically from family ledgers based on authorized rates.
  • Municipal Subsidy Allocation: Allocate CMSM/DSSAB municipal subsidy credits directly to child ledger profiles for exact reconciliation.
  • Automated Ledger Sync: Collect remaining parent co-pays automatically through secure Pre-Authorized Debit (PAD) or credit card processing.
CCEYA Operational Staff Tracking

3.3 · Task-based staff tracking

CCEYA Operational Staff Tracking

Monitor staff hours and CCEYA qualification thresholds while automating reduced-ratio arrival and departure windows.

  • Reduced Ratio Windows: Relax staff ratios to two-thirds automatically during the first 90 and last 60 operational minutes.
  • CCEYA Expiries Dashboard: Generate proactive warning alerts before ECE registrations, Vulnerable Sector Checks, or First Aid clearances expire.
  • Automated Payroll Sync: Export approved timecard and overtime reports directly to QuickBooks Online without manual data entry.
Ontario ELECT Curriculum Alignment

3.4 · Learning standards alignment

Ontario ELECT Curriculum Alignment

Document play-based observations and align weekly lesson plans directly with ELECT milestones natively.

  • ELECT Framework Alignment: Map media-rich classroom observations directly to provincial ELECT developmental indicators within the digital planner.
  • Individual Progress Reports: Compile professional outcome-linked child portfolios separate from everyday routine activities and daily health logs.
  • Instant Parent Feed: Deliver real-time learning stories, photos, and daily meal logs directly to families' secure mobile portals

Work smarter

Helping Ontario Centers Work Smarter, Not Harder

Reliable tools without complicated systems. ChildFriendly Pro automates CWELCC claims, CMSM/DSSAB municipal reporting and monthly fee-reduction ledgers, so admissions, live ratios and Ministry records stop living in spreadsheets. Everything stays in one secure system.

$0
monthly software fees
24 hrs
free data migration
3,000+
spaces run on ChildFriendly Pro
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A daycare classroom with child-sized chairs and a play kitchen

Trusted by child care operators

Built By Operators. Trusted By Centers Like Yours.

Built inside a child care organization that grew from 90 spaces to over 3,000 — now running enrolment, attendance, billing and family communication for centers across North America.

Kids Connect
★★★★★
“The daily journals keep parents connected, the notification bell ensures important updates aren’t missed, and tracking attendance—even when teachers take children on walks—is completely seamless.”

— Jocelyn, Director, Kids Connect

Active Start Child Care
★★★★★
“Our staff scheduling is significantly more efficient now too, as we can easily see where staff are at all times.”

— Corina Jeppesen, COO, Active Start Child Care

Footprints 4 Learning Preschool
★★★★★
“It helps us keep track of attendance, milestones, report cards, fees and parent communication.”

— Debbie Rausch, Accounts Manager, Footprints For Learning Preschool

Magic Mountain Child Development Centers
★★★★★
“Parents love the app — they are able to get updates on their kids in real-time, pay from the app and more.”

— Leah Bevan, Area Director, Magic Mountain Child Development Centers

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Ontario FAQs

Questions from Ontario operators

Province-specific answers first, followed by the shared FAQs.

Read more FAQs
Does ChildFriendly Pro work for Ontario child care centers?

Yes. ChildFriendly Pro is natively built to handle specific Ontario child care regulations. ChildFriendly Pro automates localized funding programs like CWELCC fee reductions and municipal CMSM/DSSAB subsidies, while generating the exact compliance and ratio reports required by Ministry of Education licensing officers.

How does ChildFriendly Pro calculate CWELCC grant reductions for Ontario daycares?

ChildFriendly Pro automatically subtracts the provincial CWELCC fee reduction percentages from base tuition rates. The system isolates the provincial funding portion from the parent co-pay portion on ledgers and statements to maintain audit-ready records.

Does ChildFriendly Pro support CCEYA licensing inspections in Ontario?

Yes. ChildFriendly Pro generates instant digital attendance reports, timestamped parent signatures, and live staff-to-child ratio histories formatted specifically for review by Ontario Ministry of Education licensing officers.

How does the CCEYA 20% Reverse Mixed Rule work in ChildFriendly Pro?

Under Ontario's CCEYA, up to 20% of a group's licensed capacity can consist of younger children without lowering the room's staff ratio. ChildFriendly Pro validates this automatically, alerting directors if the threshold is breached.

How does ChildFriendly Pro handle the CCEYA reduced-ratio arrival and departure rule?

ChildFriendly Pro automates the relaxed CCEYA ratio rule (relaxed to two-thirds, or 0.66) during the first 90 minutes of arrival and the last 60 minutes of departure, automatically tracking compliance windows in real time.

Can ChildFriendly Pro track municipal subsidies through our CMSM or DSSAB?

Yes. ChildFriendly Pro ensures subsidized families are billed their correct portion automatically, keeping your financial records perfectly organized for service manager reporting and CMSM/DSSAB funding agreements.

Can parents register online?

Yes. Families complete registration, emergency contacts, medical authorizations and e-signed agreements from any phone or browser, and the records flow straight into the child’s profile — no paper packets to re-type.

Can we track attendance digitally?

Yes. Guardians sign children in and out on a hardware-free tablet kiosk with unique PINs, and every timestamp feeds live room ratios, billing rules and audit-ready attendance exports automatically.

Is training required for staff?

Very little. Every center gets one-on-one onboarding plus a library of short, role-based training videos, and most educators are confident on the classroom tablet within their first day.

Ontario resources

Compliance reading for Ontario operators

Demo contest · Fall 2026 launch

Join Our Newsletter — And Enter to Win

Join our newsletter for Ontario compliance updates, product news and invitations to free training. Already booked a demo? You can still enter.

Subscribe to the newsletter and you’re entered to win a $500 Amazon gift card.

$500 Amazon gift card · Canada (excl. Quebec) · skill-testing question applies

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Subscribe to enter

No purchase necessary. Contest closes [date]. Winner selected at random from eligible entries and must correctly answer a skill-testing question. Open to residents of Canada (excluding Quebec). Full rules: [link].

Ready To Stop Managing Compliance Manually?

Book a live demo and see how ChildFriendly Pro handles Ontario’s red tape, so you can focus on your team and your children.

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