Free templateFamily Engagement

Family Communication Kit for Child Care Centers

A 12-page kit that introduces three sets of editable templates for writing to families — a welcome letter, a monthly family newsletter and announcement templates — with a preview page and a “Template Link” page for each. The links open versions you edit online and download as a JPG or PDF.

Format: PDF guide · US Letter
Pages: 12
Best for: Directors · office administrators
Updated: Oct 2026

Download free template See what’s inside

No sign-up required. Print it and share it with your team — it’s free for any child care program to use.

Preview of the Family Communication Kit for Child Care Centers

What’s inside

Three template sets, each with a preview and an edit link

Why Clear Family Communication MattersA one-page introduction listing what the kit contains and what the templates are for: fewer repetitive questions, clear expectations and a consistent experience for families.
Welcome Letter TemplateA preview of the letter with [Daycare Name] placeholders, an “On Your First Day” list and a “What to Bring to Daycare” list, followed by a link page with instructions for editing the bracketed text and downloading the result.
Monthly Newsletter TemplateA “What’s Happening This Month” layout with This Month at a Glance, In Our Classrooms (Infants, Toddlers, Preschool), Important Dates & Reminders, Try This at Home and a closing message. The link page explains how to add your own photos and duplicate the page.
Announcement TemplatesFour are described: Closure Announcement, Policy Update, Fee Reminder and Event Invitation. The preview page in the PDF shows the Event Invitation, with placeholders for event name, date, location and RSVP details.

How to use it

Four steps to put it to work this week

1
Read the kit and pick a templateEach of the three sections explains what the template is for and shows a preview before the link.
2
Open the Template LinkClick the “TEMPLATE LINK” button on page 5, 8 or 11. The template opens online in an editor, so you need an internet connection.
3
Replace the bracketed textChange everything in [brackets] to your centre’s details. For the newsletter you can upload your own photos and drag them into the image placeholders.
4
Download and sendUse Share, then Download, and choose JPG or PDF Standard as the kit recommends. Send it through your usual channel for families.

Tips from operators

What centers that use this well do differently

Learned the hard way across 3,000 child care spaces — and from the directors and educators who join our Lunch & Learns and Learning Labs.

Set a newsletter day

Pick a fixed day each month to send the newsletter so families know when to expect it and staff know when contributions are due.

Save your own master copy

Once your centre name, contact details and logo are in, keep that version and start from it each time instead of from the blank template.

Search for leftover brackets

Before sending, check the document for any remaining “[” so no placeholder text reaches families.

Do it digitally in ChildFriendly Pro

Reach every family in the app — with read receipts

Daily journals, announcements, newsletters and two-way messaging live in the ChildFriendly family app, translated into 198+ languages and delivered with read receipts so you know who saw what.